Office Manager

VoltaGrid; Midland (TX); On-site; USD 45,000 - 65,000; Full time

Job summary

VoltaGrid in Midland, TX, is seeking an Office Manager to oversee administrative and support functions ensuring office efficiency. Responsibilities include greeting visitors, managing supplies, and supporting staff with tasks to maintain high organizational effectiveness.

The role requires 3+ years in office management, strong communication skills, and a commitment to confidentiality. Experience with the oil and gas industry is a plus, and the position reports to People Operations.

Qualifications

• 3+ years of office management or administrative experience.
• Exceptional customer service and attention to detail.
• Excellent verbal and written communication skills.
• Strong adherence to confidentiality.

Responsibilities

• Greet visitors and direct them to the right personnel.
• Manage executives’ schedules, calendar, and appointments.
• Oversee office supplies and place orders as needed.
• Coordinate security clearances for office access.
• Assist with accounting tasks as needed.
• Prepare letters, presentations and reports for leadership.

Skills

Office management

Administrative support

Customer service

Microsoft Office

Tools

Microsoft Outlook

Job description

Position Title: OFFICE MANAGER

Location: MIDLAND, TX

FLSA Class: EXEMPT

Responsible to: People Operations

Position Summary: This position oversees administrative and support functions for the office to ensure that the office operates efficiently. Create and maintain a high level of organizational effectiveness, communication and safety. Responsibilities generally include duties such as greeting visitors, managing office supplies, and supporting staff with administrative tasks.

Essential Duties And Responsibilities

• Self-motivated and results oriented, competitive with strong organizational and interpersonal skills.


• Provide general support to visitors.


• Manage executives’ schedules, calendar, and appointments.


• Manage office supplies inventory and place orders as necessary.


• Self-motivated and results oriented, competitive with strong organizational and interpersonal skills.


• Manage security clearances for office and distribute access.


• Assist with accounting task as needed.


• Greeting visitors to the office, ensuring guests are comfortable and are connected with the right office personnel.


• Managing schedules for conference rooms and community spaces to ensure no scheduling conflicts arise.


• Prepares letters, presentations and reports as asked by leadership.


• Identify opportunities for process and office management improvements.


• Provide other administrative support as necessary.

Other Requirements

• 3+ years’ experience in office management or administration.


• Exceptional customer service and attention to detail.


• Excellent verbal and written communication skills.


• Strong adherence to containing confidentiality.


• Self-motivated and results oriented, competitive with strong organizational and interpersonal skills.


• Ability to work independently as well as part of a team.


• Proficient in all Microsoft Office applications, including Word, Excel and Outlook


• Oil and Gas industry experience a plus.

VoltaGrid is an Equal Opportunity Employer that does not discriminate on the basis of actual or perceived race, creed, color, religion, alienage or national origin, ancestry, citizenship status, age, disability or handicap, sex, marital status, veteran status, sexual orientation, genetic information, arrest record, or any other characteristic protected by applicable federal, state or local laws.

Our management team is dedicated to this policy with respect to recruitment, hiring, placement, promotion, transfer, training, compensation, benefits, employee activities, and general treatment during employment