Office Manager (Construction)

Jobot; Tucson (AZ); Presencial; USD 55.000 - 62.000; Jornada completa

Descripción de la vacante

Jobot is seeking an Office Manager (Construction) in Tucson, AZ to oversee day-to-day office operations and support the CEO and multiple departments across the business. The role sits at the center of the organization and handles calendars, vendor relations, accounting support via QuickBooks Online, HR tasks through Rippling, and document control.

You'll ensure smooth administrative workflows, maintain SOPs, and coordinate with IT and other departments, with a Monday–Friday schedule 7:00 AM–4:00

Formación

• 4+ years in office management, construction admin or ops support.
• Experience in construction, engineering, contracting or related industry.
• Hands-on exposure to accounting and HR responsibilities.
• Strong Excel and spreadsheet skills; QuickBooks Online experience preferred.
• Strong organization, communication and follow-through.
• Able to manage multiple priorities and support several departments.
• Comfortable working with executive leadership and adapting to changing needs.

Responsabilidades

• Manage daily office operations and administrative workflows, calendars, meetings, vendor relationships and general office needs as central point of contact.
• Support CEO and other departments with scheduling, coordination, documentation and special projects.
• Assist with accounting tasks using QuickBooks Online, Excel, data entry, reporting and recordkeeping.
• Support HR administration through Rippling, including employee records and onboarding documentation.
• Maintain SOPs, policies, internal records and ensure procedures are followed.
• Handle basic office technology administration and coordinate with IT vendors for support.
• Support multiple departments with administrative and operational needs as priorities change.
• Maintain organized files and confidential information while identifying gaps or issues.

Conocimientos

Office management

Construction administration

HR administration

Accounting basics

Multi-department coordination

Strong communication

Executive support

Adaptability

Herramientas

QuickBooks Online

Excel

Rippling

SOP/document control

Descripción del empleo

Office Manager (Construction)

$55000 - $62000 per year | Tucson, AZ | On-site | Permanent

Direct CEO Support | Construction Operations | Accounting + HR

A bit about us:

A specialized engineering and construction company in Tucson is hiring an Office Manager to oversee day-to-day office operations and support the CEO and multiple departments across the business.

The company provides engineered solutions for critical infrastructure applications and operates in a technical, project-driven environment. This position sits at the center of the organization and supports office operations, accounting, HR, internal coordination, vendors and administrative processes.

The current Office Manager is retiring after 15 years with the company. The incoming hire will have dedicated overlap and training before assuming full ownership of the position.

Why join us?

• Established position with structured transition and training from a 15-year incumbent
• Direct exposure to the CEO and visibility across the organization
• Broad ownership across office operations, accounting support, HR administration and internal processes
• Stable Monday–Friday schedule, 7:00 AM–4:00 PM
• Specialized construction and engineering environment
• Role with clear ownership and responsibility rather than narrowly defined administrative tasks

Job Details

Responsibilities

• Manage daily office operations and administrative workflows, including calendars, meetings, internal communication, company events, office supplies, vendor relationships and general office needs, while serving as the central point of contact for administrative matters.
• Support the CEO and other departments with scheduling, coordination, documentation, follow-up and special projects, ensuring requests are handled accurately and priorities continue moving forward.
• Assist with accounting responsibilities using QuickBooks Online, Excel and spreadsheets, including transaction support, recordkeeping, reporting, data entry and other accounting-related tasks assigned by leadership.
• Support HR administration through Rippling, including employee records, onboarding documentation, employee changes and other day-to-day HR needs while maintaining confidentiality and accurate documentation.
• Maintain company SOPs, policies, internal records and administrative processes, keeping documentation current and helping ensure established procedures are followed consistently.
• Handle basic office technology administration, including employee system access, user setup, basic troubleshooting and coordination with outside IT vendors when additional support is required.
• Support multiple departments with administrative and operational needs, including outbound calls, vendor and customer communication, document preparation, research and general coordination as priorities change.
• Maintain organized files, spreadsheets and confidential company information while identifying incomplete work, administrative gaps or issues that require follow-through.

Qualifications

• 4+ years of office management, construction administration or operations support experience
• Experience in construction, engineering, contracting or a closely related industry
• Hands-on exposure to both accounting and HR responsibilities
• Strong Excel and spreadsheet skills; QuickBooks Online experience preferred
• Strong organization, communication and follow-through
• Comfortable managing multiple priorities and supporting several departments
• Able to learn existing processes, take direction and adapt as business needs change
• Comfortable working directly with executive leadership
• Must pass required background and drug screening

Jobot is an Equal Opportunity Employer. We provide an inclusive work environment that celebrates diversity and all qualified candidates receive consideration for employment without regard to race, color, sex, sexual orientation, gender identity, religion, national origin, age (40 and over), disability, military status, genetic information or any other basis protected by applicable federal, state, or local laws. Jobot also prohibits harassment of applicants or employees based on any of these protected categories. It is Jobot’s policy to comply with all applicable federal, state and local laws respecting consideration of unemployment status in making hiring decisions.