On-site Construction Office Manager — CEO Support & Ops Lead

Jobot; Tucson (AZ); On-site; USD 55,000 - 62,000; Full time

Job summary

Jobot is seeking an Office Manager (Construction) in Tucson, AZ to oversee day-to-day office operations and support the CEO and multiple departments across the business. The role sits at the center of the organization and handles calendars, vendor relations, accounting support via QuickBooks Online, HR tasks through Rippling, and document control.

You'll ensure smooth administrative workflows, maintain SOPs, and coordinate with IT and other departments, with a Monday–Friday schedule 7:00 AM–4:00

Qualifications

• 4+ years in office management, construction admin or ops support.
• Experience in construction, engineering, contracting or related industry.
• Hands-on exposure to accounting and HR responsibilities.
• Strong Excel and spreadsheet skills; QuickBooks Online experience preferred.
• Strong organization, communication and follow-through.
• Able to manage multiple priorities and support several departments.
• Comfortable working with executive leadership and adapting to changing needs.

Responsibilities

• Manage daily office operations and administrative workflows, calendars, meetings, vendor relationships and general office needs as central point of contact.
• Support CEO and other departments with scheduling, coordination, documentation and special projects.
• Assist with accounting tasks using QuickBooks Online, Excel, data entry, reporting and recordkeeping.
• Support HR administration through Rippling, including employee records and onboarding documentation.
• Maintain SOPs, policies, internal records and ensure procedures are followed.
• Handle basic office technology administration and coordinate with IT vendors for support.
• Support multiple departments with administrative and operational needs as priorities change.
• Maintain organized files and confidential information while identifying gaps or issues.

Skills

Office management

Construction administration

HR administration

Accounting basics

Multi-department coordination

Strong communication

Executive support

Adaptability

Tools

QuickBooks Online

Excel

Rippling

SOP/document control

Job description

Jobot is seeking an Office Manager (Construction) in Tucson, AZ to oversee day-to-day office operations and support the CEO and multiple departments across the business. The role sits at the center of the organization and handles calendars, vendor relations, accounting support via QuickBooks Online, HR tasks through Rippling, and document control.

You'll ensure smooth administrative workflows, maintain SOPs, and coordinate with IT and other departments, with a Monday–Friday schedule 7:00 AM–4:00