Office Manager / Bookkeeper - PT/FT Position available

KRB Development LLC; Peoria (AZ); On-site; USD 36,000 - 44,000; Full time

Benefits offered by this job

Competitive salary

Dental insurance

Health insurance

Paid time off

Paid holidays

Paid vacation

Job summary

KRB Development LLC and BES Electric seek an experienced Office Manager / Bookkeeper to run the office side for commercial and residential work in Glendale/Peoria, AZ. You will balance books, manage files, and implement system improvements to streamline operations.

Responsibilities include full-cycle bookkeeping in QuickBooks Online, payroll processing via ADP, and issuing liens and COIs. Strong organization, attention to detail, and PM software experience are highly valued.

Qualifications

• Experience with QuickBooks Online for full-cycle bookkeeping (A/P, A/R, invoicing, reconciliations).
• Payroll processing experience using ADP or similar system.
• Strong Excel and MS Office skills; highly organized office administration.

Responsibilities

• Track job progress from setup through final lien releases.
• Handle full-cycle bookkeeping for both companies in QuickBooks Online.
• Process payroll through ADP.
• File quarterly Arizona TPT; maintain tax-exempt forms.
• Manage COIs for subcontractors and vendors; keep records current.
• Maintain job files, change orders, and closeout packets in JobTread.
• Support daily office operations and CRM data entry.

Skills

QuickBooks Online

A/P

A/R

Payroll

Excel

Organization

Multitasking

Detail-oriented

Tools

JobTread

ADP

Excel

Job description

Benefits

• Competitive salary
• Dental insurance
• Health insurance
• Paid time off

KRB Development & BES Electric | Glendale/Peoria, AZ

Are you the person who keeps everything running: the books balanced, the files in order, and the office one step ahead? KRB Development, a general contractor established in 2005, and our sister company BES Electric are looking for an experienced Office Manager / Bookkeeper to run the office side of our growing commercial and residential business.

You're highly organized, love a challenge, and are a true self-starter. You follow procedures, improve what's already in place, and build new systems where they're needed.

What You'll Do

• Track every job from start to finish, from contract and job setup through permits, scheduling, change orders, billing, closeout, and final lien releases
• Handle full-cycle bookkeeping in QuickBooks Online for both companies, including A/P, A/R, invoicing, job costing, and monthly bank and credit card reconciliations
• Process payroll through ADP
• File quarterly Arizona TPT and keep tax-exempt paperwork (Form 5000) current
• Request, track, and file certificates of insurance (COIs) for every subcontractor and vendor, and make sure they stay current
• Prepare, collect, and track conditional and unconditional lien releases and pre-liens on every job
• Keep W-9s, subcontractor agreements, and vendor setup paperwork complete and organized
• Keep job files, change orders, and closeout packets organized and current in JobTread
• Handle the daily tasks of a busy construction office: answering and routing calls for both companies, entering new leads in our CRM, ordering materials, coordinating schedules, and keeping the owners and field team informed
• Support HR tasks, including recruiting, onboarding, and employee files

What We're Looking For

• Strong QuickBooks Online experience, including reconciliations (required)
• Proven bookkeeping experience with A/P, A/R, and payroll
• Strong Microsoft Excel and Office skills
• Excellent organizational skills for both physical files and digital systems
• Able to multitask and stay calm under pressure
• Professional, dependable, and detail-oriented
• Project management skills desired
• Construction or trade office experience is a big plus
• Experience with JobTread or similar project management software preferred

What We Offer

• Pay: $26.00– $32.00 /hr (DOE)
• Full benefits
• Paid holidays
• Paid vacation
• A stable, family-owned company where your work makes a real difference