Office Manager/Bookkeeper

New Jersey Judiciary; New Brunswick (NJ); On-site; USD 55,000 - 75,000; Full time

Job summary

New Jersey Judiciary is seeking a detail-oriented Administrative Finance/Bookkeeping professional to support daily financial operations for two organizations. The role emphasizes accuracy, confidentiality, and professional interaction with members, both virtually and in person.

The successful candidate will handle transactions, payroll coordination, reporting, and HR support in a small office environment, ensuring timely, precise financial and administrative processes.

Qualifications

• Prior bookkeeping, accounting, or administrative experience required.
• Experience with non-profit financial reporting preferred.
• Proficiency with QuickBooks.
• Strong MS Office knowledge (Excel, Word, Outlook).
• Ability to manage multiple priorities and meet deadlines.
• Excellent organizational, communication, and interpersonal skills.
• Understanding of confidentiality, discretion, and professional ethics.
• High school diploma or equivalent; associate/bachelor’s degree preferred.

Responsibilities

• Managing daily financial transactions, including deposits, payments, reimbursements, and expenses.
• Managing accounts payable and receivable, including vendor invoices, bill payments and member receipts.
• Prepare bank deposits and complete monthly bank and credit card reconciliations.
• Coordinate with payroll provider on all payroll and related filings.
• Maintain accurate records in QuickBooks.
• Prepare monthly financial reports for the Executive Director and Board of Trustees.
• Assist with annual budget preparation, audit support, tax filings, and year-end financial reporting.
• Help oversee daily office operations and maintain files, records, and supplies.
• Provide administrative support to the Executive Director, Board of Trustees and members of the organization as needed.
• Prepare correspondence, reports, meeting materials, agendas, minutes, and other documents as needed.
• Coordinate onboarding paperwork, employee records, benefits administration, and other basic human resources tasks.

Education

High school diploma or equivalent

Associate or Bachelor’s degree in accounting, business administration, nonprofit management, or related field

Tools

QuickBooks

Microsoft Office

Job description

The position supports the daily financial and administrative operations of both organizations. The person filling the position will be responsible for maintaining accurate financial records, supporting board operations, and helping ensure the organization runs efficiently, professionally, and in alignment with its mission. The ideal candidate will be detail‑oriented, highly organized, and trustworthy with confidential information. The applicant should be comfortable working in a small environment, and personable and comfortable interacting virtually and in‑person with organization members.

Key Responsibilities

• Managing daily financial transactions, including deposits, payments, reimbursements, and expenses.
• Mmanaging accounts payable and receivable, including vendor invoices, bill payments and member receipts.
• Prepare bank deposits and complete monthly bank and credit card reconciliations.
• Coordinate with payroll provider on all payroll and related filings.
• Maintain accurate records in QuickBooks.
• Prepare monthly financial reports for the Executive Director and Board of Trustees.
• Assist with annual budget preparation, audit support, tax filings, and year‑end financial reporting.
• Help oversee daily office operations and maintain files, records, and supplies.
• Provide administrative support to the Executive Director, Board of Trustees and members of the organization as needed.
• Prepare correspondence, reports, meeting materials, agendas, minutes, and other documents as needed.
• Coordinate onboarding paperwork, employee records, benefits administration, and other basic human resources tasks.

Prior bookkeeping, accounting, or administrative experience required; Experience with non-profit financial reporting preferred.

Proficiency with QuickBooks, a must.

Strong working knowledge of Microsoft Office, especially Excel, Word, and Outlook.

Ability to manage multiple priorities, meet deadlines, and maintain a high level of accuracy.

Excellent organizational, communication, and interpersonal skills.

Understanding of confidentiality, discretion, and professional ethics.

High school diploma or equivalent required; associate or bachelor’s degree in accounting, business administration, nonprofit management, or a related field preferred.