Strategic Office Manager & Bookkeeper

Mack & Associates, Ltd.; Chicago (IL); On-site; USD 75,000 - 95,000; Full time

Benefits offered by this job

Health insurance

Paid time off

Professional development opportunities

Job summary

Mack & Associates, Ltd. in Chicago seeks an Office Manager/Bookkeeper to own day-to-day accounting operations while supporting HR and admin functions.

The role balances hands-on finance tasks with cross-functional collaboration across leadership and operations in a growing professional services firm. The successful candidate will manage payroll, invoicing, reconciliations, and financial reporting, using QuickBooks and Excel, with discretion on sensitive employee matters; benefits include health

Qualifications

• 7–10 years of accounting or bookkeeping experience with increasing responsibility.
• Strong understanding of accounting fundamentals, financial reporting, and month-end closes.
• Experience with payroll and HR-related administration with discretion.
• Proficiency in Excel, QuickBooks, and related software; Bill.com a plus.

Responsibilities

• Oversee daily accounting activities including payroll, bookkeeping, invoices, and accounts payable.
• Maintain financial records in QuickBooks and perform reconciliations and reporting.
• Monitor funds such as deposits, wires, and reimbursements and support tax items.
• Prepare invoices, W-9s, receipts, and assist with external accounting partners.
• Manage health insurance administration and assist with policies and renewals.
• Coordinate onboarding/offboarding with the Office Coordinator and HR matters.
• Partner with leadership on priorities, projects, and process improvements.

Skills

Payroll management

Financial reporting

Reconciliations

Accounts payable

Month-end close

Tools

QuickBooks

Bill.com

Excel

Job description

Mack & Associates, Ltd. in Chicago seeks an Office Manager/Bookkeeper to own day-to-day accounting operations while supporting HR and admin functions.

The role balances hands-on finance tasks with cross-functional collaboration across leadership and operations in a growing professional services firm. The successful candidate will manage payroll, invoicing, reconciliations, and financial reporting, using QuickBooks and Excel, with discretion on sensitive employee matters; benefits include health