Assistant Bookkeeper

MedHQ; Downers Grove (IL); On-site; USD 42,000 - 54,000; Full time

Benefits offered by this job

401(k)

Health Insurance

Dental Insurance

Vision Insurance

Life Insurance

PTO accrual

Job summary

MedHQ in Downers Grove, IL is seeking an organized Assistant Bookkeeper to support the Finance team with daily bookkeeping and administrative tasks, ensuring accurate records and timely reporting. You will handle AP/AR, bank reconciliations, client deposits, and general ledger entries using QuickBooks and Excel, delivering reliable data and professional service to multiple clients.

This full‑time, in‑office role requires strong communication, attention to detail, and the ability to manage

Qualifications

• Minimum experience in bookkeeping or finance support.
• Solid understanding of accounting principles and procedures.
• Proficiency in Microsoft Excel.

Responsibilities

• Provide bookkeeping and administrative support to multiple Finance Managers.
• Manage daily accounting activities within QuickBooks.
• Process and maintain accurate accounts payable and accounts receivable records.
• Perform bank reconciliations and process returned checks.
• Process client deposits accurately and timely.
• Maintain accurate financial records and documentation.
• Support multiple clients while providing exceptional customer service.

Skills

Attention to detail

Communication skills

Time management

Problem-solving

Multitasking

Confidentiality

Education

Associate’s Degree in Accounting, Finance, Business Administration, or a related field

Equivalent combination of education and relevant work experience

Tools

QuickBooks

Microsoft Excel

Job description

Assistant Bookkeeper

Location: Downers Grove, IL 60515
Job Type: Full-Time
Work Schedule: Monday–Friday | Fully In-Office

POSITION SUMMARY

We are seeking a detail-oriented and service-focused Assistant Bookkeeper to join our growing team. This role provides bookkeeping and administrative support to Finance Managers while ensuring accurate financial reporting and exceptional client service.

The ideal candidate is highly organized, professional, and able to manage multiple priorities in a fast-paced financial healthcare environment. The Assistant Bookkeeper will work closely with multiple clients and internal stakeholders, requiring strong communication skills, attention to detail, and the ability to maintain confidentiality and professionalism.

ESSENTIAL DUTIES AND RESPONSIBILITIES

• Provide bookkeeping and administrative support to multiple Finance Managers
• Manage daily accounting activities within QuickBooks
• Process and maintain accurate accounts payable and accounts receivable records
• Perform bank reconciliations and process returned checks
• Process client expense reports accurately and timely
• Download and reconcile daily bank deposits and update deposit records
• Prepare, enter, and print checks
• Process client deposits via various methods
• Handle incoming and outgoing mail and related administrative tasks
• Maintain accurate financial records and documentation
• Support multiple clients while providing exceptional customer service

QUALIFICATIONS – EDUCATION AND EXPERIENCE

• Associate’s Degree in Accounting, Finance, Business Administration, or a related field preferred
• Equivalent combination of education and relevant work experience will be considered
• Solid understanding of accounting principles, concepts, practices, and procedures
• Previous bookkeeping, accounting, or finance support experience required
• Experience using QuickBooks required
• Proficiency in Microsoft Excel required

KNOWLEDGE, SKILLS, AND ABILITIES

• Ability to navigate seamlessly across Windows desktop functions
• Strong organizational and time management skills
• Excellent communication and interpersonal skills
• Competent note‑taking and information recall abilities
• Ability to prioritize and manage multiple deadlines simultaneously using task management software
• High attention to detail and commitment to accuracy
• Strong problem‑solving and practical decision‑making abilities
• Proficiency in completing multi‑step processes
• Professional, friendly, and service‑oriented demeanor
• Ability to work effectively under pressure and adapt quickly to changing priorities
• Self‑directed, dependable, and highly reliable
• Ability to maintain confidentiality and handle sensitive financial information

BENEFITS

• 401(k)
• Health Insurance
• Dental Insurance
• Vision Insurance
• Life Insurance
• Paid Time Off (PTO) accrual

ADDITIONAL REQUIREMENTS

• Ability to commute to Downers Grove, IL 60515
• Position is fully in‑office; remote work is not available

WHY JOIN US?

This is an excellent opportunity for an intermediate accounting professional looking to grow their career in a collaborative and supportive environment. If you are highly organized, customer‑focused, and passionate about providing accurate bookkeeping support,