Office Manager/Bookeeper

Boston Chauffeur Inc; Peabody (MA); On-site; USD 55,000 - 75,000; Full time

Benefits offered by this job

Health and dental insurance

Paid time off and holidays

401(k) plan (if applicable)

Opportunities for professional growth

Job summary

Boston Chauffeur in Peabody, MA, is seeking an Office Manager to oversee daily operations, bookkeeping, HR administration, and a professional office environment. The role is full-time, in-person, and requires hands-on experience with QuickBooks, MS Office 365, and Google Suite.

You’ll manage invoicing, payroll support, vendor relations, onboarding, benefits administration, and event planning, supporting a small but dynamic team committed to excellence and customer service.

Qualifications

• 3–5 years in office administration or operations.
• Experience coordinating meetings and events.
• Familiarity with vendor management and workplace services.
• Experience in a small business or service-based environment preferred.
• Proficiency in QuickBooks, Microsoft 365, and Google Suite; Slack is a plus.

Responsibilities

• Oversee daily office operations and maintain a professional environment.
• Manage QuickBooks functions including invoicing, AP/AR, reconciliations and monthly close.
• Process payroll, reimbursements, and assist with financial reporting.
• Support HR operations, onboarding, benefits administration, and records.
• Coordinate with vendors and building management for efficiency.
• Plan internal meetings, events, and staff communications.
• Serve as central contact for staff and leadership on admin and HR matters.

Skills

Office administration

Organization

Communication

HR support

Vendor management

Meeting & events coordination

Tools

QuickBooks

Microsoft Office 365

Google Suite

Slack

Job description

Boston Chauffeur is a leader inluxury ground transportation, providing world-class service to corporate and private clients throughout the Greater Boston area and beyond. We pride ourselves on professionalism, reliability, and exceptional attention to detail. Behind the scenes, our dedicated team works together to ensure that every client experience reflects our commitment to excellence.

We’re looking for an Office Manager who shares our passion for quality, teamwork, and service. This full-time position is ideal for someone who’s highly organized, proactive, and experienced in both QuickBooks and human resources.

The Office Manager will oversee the day-to-day operations of our Peabody headquarters, ensuring smooth business processes, accurate financial management, and strong team support. This individual will play a key role in bookkeeping, HR administration, and maintaining a professional, efficient, and positive office environment.

Key Responsibilities

• Oversee daily office operations and ensure a clean, organized, and professional work environment.
• ManageQuickBooksfunctions including invoicing, accounts payable/receivable, reconciliations, and expense tracking including monthly P&L close.
• Processpayroll, employee reimbursements, and assist with financial reporting.
• SupportHR operationsincluding onboarding, benefits administration, compliance, and maintaining employee records.
• Coordinate with vendors, service providers, and building management to ensure operational efficiency.
• Plan and organize internal meetings, company events, and staff communications.
• Serve as a central point of contact for staff and leadership on administrative and HR matters.

RequirementsExperience & Background

• 3–5 years of professional experience in office administration, workplace operations, or facilities management.
• Experience coordinating logistics for meetings and events (on-site and off-site).
• Familiarity with vendor management, building operations, or workplace services.
• Experience in asmall business or service-based environmentpreferred.
• Strong organizational skills with the ability to manage multiple priorities and deadlines.
• Excellent communication and interpersonal skills; polished and professional demeanor.
• Proficiency inQuickBooksandMicrosoft Office 365andGoogle Suite
• Familiarity with collaboration tools such asSlack

Behaviors & Attributes

• Approachable, reliable, and customer-service oriented.
• Proactive and hands-on with a “get it done” attitude.
• High degree of confidentiality, discretion, and professionalism.
• Flexible and adaptable; thrives in a fast-paced, dynamic environment.
• Acts as a cultural ambassador — ensuring the office reflects Boston Chauffeur’s values ofexcellence, teamwork, and integrity.

Work Requirements

• Full-time, in-person role at ourPeabody, MAoffice.
• Willingness to support occasional early or late hours during company events or peak periods.

Ideal Candidate Profile

• Professional, dependable, and motivated by excellence.
• Enjoys being the “go-to” person for office needs, logistics, and team support.
• Brings a positive, collaborative energy to the workplace.
• Takes pride in upholding a first-class standard in everything they do.
• Competitive salary based on experience
• Health and dental insurance
• Paid time off and holidays
• 401(k) plan (if applicable)
• Opportunities for professional growth