Bookkeeping Operations Manager

Boutique Professional Services Firm; Boston (MA); Hybrid; USD 50,000 - 70,000; Part time

Job summary

Boutique Professional Services Firm in Boston is seeking a part-time, hands-on Bookkeeping & Operations Manager. This role entails managing daily accounting functions and day-to-day operations while ensuring smooth workflow. The ideal candidate will have 3–5+ years of bookkeeping experience, with a strong interest in streamlining operations and enhancing efficiency.

The position offers flexible work from home options and a hybrid schedule of 3 days weekly in the office.

Qualifications

• 3–5+ years of bookkeeping experience.
• 3–5+ years in operations or administrative roles, preferably in professional services.
• Familiarity with payroll/HR systems is a plus.

Responsibilities

• Manage daily accounting functions such as accounts payable and receivable.
• Handle client invoicing and billing to ensure accuracy.
• Identify and implement process improvements in finance and operations.

Skills

Streamlining operations

Attention to detail

Strong communication skills

Education

Associate’s degree or equivalent

Tools

Accounting software

Spreadsheets

Job description

Part‑time, Contract (with potential for full‑time)

A boutique professional services firm in Boston is seeking a part‑time, hands‑on Bookkeeping & Operations Manager to handle bookkeeping and day‑to‑day operations. This is a highly tactical role suited for someone who enjoys staying close to the numbers while keeping operations running smoothly.

Primary Responsibilities

Bookkeeping

• Manage daily accounting functions, including accounts payable, accounts receivable, reconciliations, and general ledger.
• Handle client invoicing, billing, and collections to ensure accuracy and timeliness.
• Maintain accurate financial records using accounting software and spreadsheets.
• Coordinate with external accounting/tax advisor on reporting and filings.

Operations

• Manage vendor relationships, contracts, and office services.
• Interact with external service providers (e.g., IT support, HR/payroll, insurance, facilities).
• Support onboarding and HR administrative tasks via third‑party systems.
• Oversee insurance renewals, compliance documentation, and coordination with external advisors.
• Identify and implement process improvements to enhance efficiency across finance and operations.
• Provide operational support to leadership and staff to ensure a smooth day‑to‑day working environment.

General

• Serve as a flexible, hands‑on support resource across finance and operations.
• Juggle multiple priorities with a high degree of confidentiality and accuracy.
• Perform additional ad‑hoc operational, administrative, and project tasks as needed.
• Bring a positive, can‑do attitude that helps maintain smooth operations.

Qualifications

• Associate’s degree or equivalent experience in business or related field.
• Strong interest in streamlining operations and introducing cost‑efficiency practices while collaborating on budgets.
• Tech‑savvy with a focus on implementing automation where beneficial.
• 3–5+ years of bookkeeping experience.
• 3–5+ years of experience in operations, administrative, or similar coordination roles (professional services environment preferred).
• Familiarity with accounting software and spreadsheets; experience with payroll/HR systems is a plus.
• Experience coordinating with external vendors and providers for HR, IT, finance, and facilities.
• Exceptional organizational skills and attention to detail.
• Strong communication skills and sound judgment.
• Calm and adaptable in a fast‑paced environment.
• Must be able to work a hybrid schedule with 3 days per week in Boston.
• Flexible work from home options available.