Office Administrator

Daley And Associates, LLC; Boston (MA); On-site; USD 41,000 - 55,000; Full time

Job summary

Daley And Associates, LLC in Boston, MA is seeking an Office Administrator to manage reception, scheduling, and daily office operations for a professional services firm.

The role requires 2-4+ years of administrative experience, strong communication skills, and proficiency in Microsoft Office (Word, PowerPoint, Excel, Outlook). It is a 3–6+ month contract-to-hire position paying $30–$40/hour, with potential for long-term employment.

Qualifications

• 2-4+ years administrative or office coordination experience.
• Bachelor's degree and experience in professional services preferred.
• Excellent written and verbal communication and interpersonal skills.

Responsibilities

• Provide reception duties and administrative support to the firm.
• Schedule meetings and coordinate logistics in Outlook.
• Maintain conference rooms and office/kitchen supplies.
• Prepare and process expense reporting in Excel.
• Assist with coordinating internal events and vendor deliveries.
• Receive and sort mail and packages; support special projects as needed.

Skills

Administrative experience

Communication

Detail-oriented

Education

Bachelor's degree

Tools

Microsoft Office

Outlook

Job description

Office Administrator

We are currently seeking candidates for an Office Administrator position with a highly successful asset management firm located in Boston, MA. The Office Administrator will be responsible for managing reception, performing scheduling, maintaining office and kitchen inventory, handling expense reporting, and assisting with key operational responsibilities. The ideal candidate will have 2-4+ years of administrative experience in professional services.

This is a 3-6+ month contract-to-hire position, paying $30-$40/hour (depending on experience).

Responsibilities:

• Provide administrative support to the firm and perform reception responsibilities, including answering phones and welcoming guests
• Perform scheduling (via Microsoft Outlook) and handle logistical coordination for meetings and events
• Maintain conference rooms, which includes prepping for meetings, cleaning up post-meetings, and making conference room reservations
• Oversee and stock office and kitchen supplies
• Perform expense reporting (via Microsoft Excel)
• Assist in coordinating internal events (in-office activities, investor meetings, company parties, and company outings)
• Communicate with vendors and coordinate vendor deliveries and pick-ups
• Receive, sort, and distribute mail and packages
• Support special projects as needed

Qualifications:

• Bachelor's degree and previous administrative/office coordination experience, ideally within professional services
• 2-4+ years of administrative or office coordination experience
• Excellent communication (written and verbal) and interpersonal skills
• Detail-oriented, highly organized, and self-motivated
• Proficiency in Microsoft Office Suite, specifically Word, PowerPoint, Excel, and Outlook
• Previous experience utilizing Microsoft Outlook for calendar management preferred
• Ability to maintain a high level of professionalism and confidentiality