Office Manager

Manning Personnel Group, Inc.; Boston (MA); On-site; USD 60,000 - 90,000; Full time

Job summary

Manning Personnel Group, Inc. in Boston is seeking an experienced Office Manager to oversee the day-to-day operations of the office.

The role involves clerical tasks, coordinating with IT, finance and HR, and providing executive support to ensure smooth workflow. The ideal candidate has 3+ years in administrative/operations roles, strong communication, attention to detail, and proficiency with Microsoft Office.

Qualifications

• 3+ years of administrative/operations experience.
• Strong interpersonal skills and customer service mindset.
• Excellent verbal and written communication.
• High attention to detail and accuracy.
• Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint).

Responsibilities

• Manage meeting arrangements, travel, catering, and local hotels.
• Reformatting/typing of company documents as required.
• Ensure all contracts and CDAs are logged and filed electronically and hardcopy.
• Answer incoming calls and direct as appropriate or take messages.
• Manage incoming and outgoing post.
• Order all office supplies.
• Oversee and order kitchen supplies and catering.
• Support the finance team with logging of invoices and scanning using relevant software, such as QuickBooks.
• Support the IT Manager with coordination of IT supplies/suppliers as required.
• Support the Head of Facilities with coordination of security and Health & Safety requirements.
• Support the HR Director with administrative tasks, recruitment, and induction of new employees.
• Ensure the induction for new staff is coordinated ensuring IT set up, equipment required, software access, etc.
• Liaise with external contacts regarding training/meetings, transport, etc.

Skills

Administrative experience

Interpersonal skills

Attention to detail

Verbal & written communication

Customer service

MS Office

Tools

Microsoft Office Suite

Job description

A thriving biotech company is looking for an Office Manager for their Boston office. They are seeking an experienced, full-charge individual to fill this role, which has a broad range of responsibilities including office management; administrative support; executive support; and working with IT, finance and HR teams. Their ideal candidate is a flexible person who can wear many hats and knows how to prioritize tasks in order to meet deadlines.

Responsibilities

• Manage meeting arrangements, conference bookings, travel arrangements, catering, local hotels, taxis, etc.
• Reformatting/typing of company documents as required
• Ensure all contracts and CDAs (Confidentiality Agreements) are logged and filed electronically and hardcopy
• Answer incoming calls and direct as appropriate or take messages
• Manage incoming and outgoing post
• Order all office supplies
• Oversee and order kitchen supplies and catering
• Support the finance team with logging of invoices and scanning using relevant software, such as QuickBooks
• Support the IT Manager with coordination of IT supplies/suppliers as required
• Support the Head of Facilities with coordination of security and Health & Safety requirements
• Support the HR Director with administrative tasks, recruitment, and induction of new employees
• Ensure the induction for new staff is coordinated ensuring IT set up, equipment required, software access, etc.
• Liaise with external contacts regarding training/meetings, transport, etc.

Qualifications

• 3+ years of administrative/operations experience
• Strong interpersonal skills
• Accuracy and great attention to detail
• Excellent verbal and written communication skills
• Customer service oriented
• Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)

We are an Equal Opportunity Employer and consider qualified applicants for employment regardless of race, gender, gender identity, gender expression, age, color, religion, disability, veteran status, sexual orientation, or any other protected factor.