Office Manager and HR Administrator

Aeluma, Inc.; Santa Barbara (CA); On-site; USD 60,000 - 90,000; Full time

Job summary

Aeluma, Inc. is seeking an Office Manager and HR Administrator who will oversee multiple office sites, coordinate events, and support payroll and timekeeping within our project management framework.

You will work with leadership, finance, and IT to ensure efficient operations, accurate HR processes, onboarding, and benefits administration, while maintaining confidentiality and strong communication with staff.

Qualifications

• 5+ years of office management and HR administration experience.
• Proficient with Google and Microsoft tools.
• Experience handling confidential and sensitive documents and materials.
• Strong written and verbal communication skills.
• Strategic thinking abilities and strong project management skills.

Responsibilities

• Maintain office sites and supplies; manage budgets and expenses.
• Coordinate basic office renovations and liaise with property management.
• Coordinate shipping accounts and related payments.
• Plan events including offsites, team-building, and large meetings with catering.
• Oversee office decor and display cases.
• Support payroll and timekeeping within project management system.
• Coordinate candidate interviews, background checks, and offers.
• Assist onboarding, payroll coordination, hardware procurement, IT liaison.
• Work with Program/Project management to ensure timekeeping.
• Manage payroll processing and provide data to accounting.
• Track PTO requests and approvals.

Skills

Office management

HR administration

Written communication

Verbal communication

Project management

Strategic thinking

Tools

Google Workspace

Microsoft Office

Job description

Aeluma is seeking motivated individuals that thrive in a multidisciplinary team environment, so please contact us if this description resonates with you. We offer competitive salaries, full benefits, stock incentives, and an exciting career path that fosters growth. Please join us as we reimagine the future of semiconductor manufacturing.

Position Summary

As Office Manager and HR Administrator, you will manage the quality and operation of the various office sites and spaces, coordinate company events, and manage various HR functions including payroll administration, timekeeping, PTO requests, onboarding, and benefits management. You will collaborate with company leadership, finance and accounting, other administrators, and facilities staff to carry out functions important to the company.

Responsibilities

• Maintain office sites and spaces including regular review of office state and cleanliness, managing an inventory of office supplies and breakroom/kitchen supplies, managing budget and associated expense reports.
• Collaborate with facilities staff and coordinate basic office renovations and repairs, and interface with property management as needed.
• Coordinate with facilities staff to support shipping accounts and related payments.
• Plan events including company celebratory events, offsites, team-building events, and larger customer/collaborator meetings that require food/beverage ordering and external facilities arrangements.
• Oversee office decor including display cases.
• Support payroll, timekeeping within project management system, and coordination with the finance and accounting team.
• Coordinate candidate interviews including execution of confidentiality agreements, travel and lodging arrangements and associated expense reports and reimbursements, interview scheduling with coordination with hiring manager and candidate. Assist with employment offer process including ensuring execution of background checks.
• Support employee onboarding including management of onboarding checklist and execution for each new hire, coordination with payroll and benefits administrators, procurement of computer and other hardware, and coordination with hiring manager and IT resources.
• Work with Program and Project management to ensure timekeeping system.
• Manage payroll including running payroll each pay period, ensuring supervisor assignments are accurate, and providing necessary information to finance and accounting personnel.
• Track PTO requests and ensure submissions are timely and approvals are executed.

Qualifications

• 5+ years of office management and HR administration experience.
• Proficient with Google and Microsoft tools.
• Experience handling confidential and sensitive documents and materials.
• Strong written and verbal communication skills.
• Strategic thinking abilities and strong project management skills.