Office Manager/Administrative Assistant

International Executive Service Corps; Santa Clara (CA); Hybrid; USD 65,000 - 95,000; Full time

Benefits offered by this job

Competitive salary and performance-based bonus

Comprehensive health, dental, and vision insurance

401(k) retirement savings plan

Job summary

ROHM Semiconductor, based in Santa Clara, offers an engaging role as an Office Manager/Executive Administrative Assistant. You'll play a pivotal role in supporting senior management and ensuring smooth daily operations in a dynamic semiconductor environment.

The ideal candidate has strong organizational skills, 3+ years of relevant experience, and is adept in MS Office tools. The role operates on a hybrid work model, allowing 4 days in-office and 1 day working from home.

Qualifications

• Minimum of 3+ years of experience in office management, executive assistance, or business operations.
• Proven track record of handling office administration and other business duties.
• Exceptional communication skills and proactive attitude.

Responsibilities

• Provide high-level administrative support to sales, engineering, and senior management.
• Manage executive calendars, meeting schedules, and travel arrangements.
• Prepare, edit, and format confidential documents for leadership.

Skills

Time Management

Interpersonal Skills

Problem-solving

Attention to Detail

Education

Bachelor's degree in business administration or office management

Tools

MS Office Suite

MS 365

Power BI

Job description

We are a fast-paced, cutting-edge semiconductor company based in the heart of Silicon Valley. ROHM Semiconductor is looking for a proactive, organized, and highly discreet Office Manager/Executive Administrative Assis to anchor our business operations and support our sales, engineering, executive and senior management team members.

SUMMARY

In this dual-focused role, you will be the backbone of our Santa Clara headquarters. You will seamlessly balance high-level executive support with day-to-day office management. The ideal candidate is a self-starter who operates with high integrity, can handle confidential information with impeccable judgement, and thrives in the dynamic semiconductor industry. This position reports to the VP of Legal and Operations. Company works model is hybrid, 4 days in-office and 1 day work from home.

DUTIES AND RESPONSIBILITIES

• Provide high-level, day-to-day administrative support to sales, engineering and senior management
• Manage and coordinate complex executive calendars, meeting schedules, and domestic/international travel arrangements.
• Prepare, edit, and format confidential documents, contracts, reports, and presentations for leadership
• Act as a trusted liaison between the senior management, internal departments including our Japan HQ counterparts, and external partners and vendors
• Serve as the primary point of contact for daily business operations at our Santa Clara facility plus help support other office site's business as needed
• Manage office supply inventory, proactively ordering and restocking office and breakroom supplies
• Coordinate and facilitate on-site and virtual sales, company, and departmental meetings, including catering and IT setup
• Oversee mail routing, shipping logistics and courier services (e.g., FedEx, UPS, & DHL)
• Act as the main point of contact for building management, vendors, and office service contractors
• Handle high sensitive and confidential company, financial, and employee information with extreme discretion
• Perform projects and other duties as assigned
• Ensure all office protocols adhere to company data security and privacy policies

QUALIFICATIONS

Education/Training/Experience

• Minimum of 3+ years of experience in office management, executive assistance, or business operations. (Semiconductor or tech industry experience is highly preferred).
• Bachelor's degree in business administration, office management preferred, or equivalent combination of education, including trade school and experience.
• Proven track record of directly handling office administration and other business duties with grace and professionalism
• Intermediate to advanced proficiency in MS Office Suite (Word, Excel, Pivot Tables, PowerPoint), MS 365, Power Bi or like, cloud storage, and familiar with AI features
• Help support budget activities
• Demonstrated experience in business or sales analytics
• Unwavering integrity and ability to manage confidential data appropriately
• Exceptional communication skills (oral, written, listing), a proactive "can-do" attitude, and the ability to multitask in a fast-pace environment
• Demonstrate professional business acumen
• Possess effective organizational and negotiation skills

Background and Knowledge of:

• Strong Negotiation Skills
• Business Analysis and Planning
• Cost Management
• General Project Management

Abilities/Attitudes:

• Coordinate efforts of several individuals to achieve a work goal
• Recognize and respond successfully to problem situations
• Detail-oriented and results-driven skills
• Display good interpersonal skills and maintain smooth working relations with people inside/outside the department
• Complete assigned tasks within specified time limits
• Diligent end user follow-up
• Understand job procedures, equipment and methods, responsibilities and scope of duties
• Demonstrate a consistent, dependable work effort, and a positive work attitude
• Work closely in a team environment and work independently with general supervision
• Display initiative, motivation and use of good judgment
• Some travel may be required

Other Skills Required:

• Time Management
• Critical Analysis
• Problem-solving
• Computerized Systems
• Organizational
• Communication
• Interpersonal
• Attention to Detail
• Ability to work in diverse and fast-paced environments or flexible to changing directions
• Ability to conduct presentations

Work Conditions/Physical Requirements:

Office environment, lift, stand, sit, bend, reach, pull, repetitive motion.

WHAT WE OFFER

• Competitive salary and performance-based bonus
• Comprehensive health, dental, and vision insurance
• 401(k) retirement savings investment plan with company match
• Paid Time Off (PTO and paid company holidays)

ROHM offers a competitive salary and benefits package. Upon request, reasonable accommodation will be provided to applicants and employees with qualifying disabilities. Salary range $65,000 -$95,000 DOE.

ROHM is an Equal Opportunity Employer.