Office Administrator

Slingshot Connections; Reno (NV); On-site; USD 42,000 - 52,000; Full time

Job summary

Slingshot Connections is seeking an Office Administrator to manage front desk and office operations while supporting HR leadership and coordinating office needs. The role emphasizes discretion, professionalism, and the ability to handle multiple priorities in a dynamic environment.

You will greet visitors, manage mail, coordinate vendors, maintain supplies, and support executive scheduling and travel. This position offers growth through exposure to HR initiatives and cross‑functional

Qualifications

• 2–4 years of administrative or office experience in a professional environment.
• Excellent verbal and written communication skills.
• Highly organized, detail‑oriented and able to manage multiple priorities.
• Discretion and ability to handle confidential information.
• Professional, courteous and able to interact at all levels of the company.
• Ability to work independently and take initiative with limited supervision.
• Proficiency in Microsoft Word, Excel and PowerPoint.
• Strong proofreading and editing skills, including grammar, spelling and punctuation.
• Experience with calendar management, travel coordination, expense reports, and executive support (preferred).
• Experience coordinating vendors, facilities, events or employee programs (preferred).

Responsibilities

• Manage front desk operations and standard office administration.
• Greet visitors and handle mail/packages.
• Coordinate onsite vendors and facility requests; pool car scheduling.
• Maintain beverage, vending, coffee, and office supplies inventory.
• Coordinate supply requests and inventory across multiple locations.
• Administer badges for new hires, replacements, and visitors.
• Coordinate with property managers and facilities on issues and moves.
• Support facility communications and onsite office needs.
• Maintain shared spaces and assist with light upkeep.
• Provide scheduling support to the AVP of HR and screen meeting requests.
• Schedule travel, meetings, and appointments; resolve conflicts.
• Prepare meeting materials and ensure executives have necessary info.
• Create/submit expense reports and assist HR expense reviews.
• Maintain filing systems and confidential documents; data governance.
• Participate in HR team meetings and assist with employee events.
• Serve as onsite contact for employee events; process invoices across departments.
• Provide backup for summons/subpoena processing.
• Co-chair assigned employee committee (e.g., DEI or EEC).
• Assist with special projects, events, and administrative tasks.
• Prepare monthly reports for employee programs and platforms.
• Collect wellness program data and send reminders.
• Gather articles for HR newsletters and communicate upcoming events.
• Support senior admin staff with projects and events.

Skills

2-4 years experience

Verbal & written comms

Highly organized

Discretion / confidentiality

Professional interaction

Independent / initiative

Microsoft Word

Excel

PowerPoint

Proofreading / editing

Calendar management

Tools

Microsoft Word

Excel

PowerPoint

Job description

The Office Administrator manages front desk and office operations while providing administrative

support to HR leadership, coordinating office needs, and ensuring day-to-day activities run

smoothly and professionally.

We're looking for someone who

• Has 2-4 years of administrative or office experience in a professional environment
• Has excellent verbal and written communication skills
• Is highly organized, detail-oriented, and able to manage multiple priorities and deadlines
• Demonstrates sound judgment, discretion, and the ability to handle confidential information
• Is professional, courteous, diplomatic, and comfortable interacting with employees at all levels
• Can work independently, anticipate needs, and take initiative with limited direct supervision
• Is proficient in Microsoft Word, Excel, and PowerPoint
• Has strong proofreading and editing skills, including grammar, spelling, and punctuation
• Has experience with calendar management, travel coordination, expense reports, and executive support (preferred)
• Has experience coordinating vendors, facilities, office events, or employee programs (preferred)

What you'll do

• Manage front desk operations and standard office administration
• Greet visitors and manage incoming and outgoing mail and packages
• Coordinate onsite vendors, facility requests, pool car scheduling, and office services
• Maintain beverage, vending, coffee station, and office supply inventory
• Coordinate office supply requests and inventory across multiple office locations
• Administer new hire, replacement, and visitor badges
• Coordinate with property managers and facilities teams regarding office issues, moves, and changes
• Support facility communications and onsite office needs
• Maintain shared spaces and assist with light office upkeep as needed
• Provide administrative and scheduling support to the AVP of Human Resources
• Screen meeting requests and help prioritize the executive's schedule
• Schedule travel, meetings, and appointments while identifying and resolving scheduling conflicts
• Prepare meeting materials and ensure the executive has necessary information in advance
• Create and submit expense reports and assist with HR expense report review processes
• Establish and maintain office procedures for mail, filing, communications, and confidential documents
• Maintain organized and secure filing and record-keeping systems
• Proofread and edit documents and other communications
• Participate in weekly Human Resources team meetings
• Support employee events by coordinating schedules, food orders, meeting spaces, and setup
• Serve as an onsite point of contact for employee-related events
• Process and route invoices for HR, Talent, Facilities, and other departments
• Provide backup support for summons and subpoena processing
• Co-chair an assigned employee committee, such as DEI or EEC
• Research information and assist with special projects, events, and administrative assignments
• Prepare monthly reports for employee programs and platforms
• Collect wellness program reports and assist with employee reminder communications
• Collect articles and information for HR newsletters
• Create and post information about upcoming events and employee communications
• Support senior executive assistants and administrative team members with projects and events
• Perform additional administrative and office support duties as assigned