Office Manager & Administrative Operations Lead

VSC Fire & Security; Memphis (TN); On-site; USD 55,000 - 75,000; Full time

Benefits offered by this job

Vacation & holidays

Health insurance

Dental & vision insurance

HSA/FSA

Life insurance

Long-term disability

Referral bonus

Parental leave

EAP

Training & advancement

Job summary

VSC Fire & Security in Memphis, Tennessee is seeking an Office Manager to lead the local office and supervise administrative staff.

The role requires 5–7 years of administrative experience supporting senior executives, strong organizational skills, and the ability to coordinate payroll, billing, and accounts receivable/payable. You will partner with leadership to ensure efficient operations and compliance. This is a full-time, on-site role with competitive pay and comprehensive benefits.

Qualifications

• Five to seven years of proven experience in an administrative role supporting senior executives.
• Ability to work independently and in a fast-paced environment.
• Experience coordinating payroll, billing, accounts payable/receivable.
• Attention to detail and strong communication skills.
• Ability to pass background checks and maintain confidentiality.

Responsibilities

• Manage and supervise this location’s office.
• Maintain proper risk management and safety procedures on all job sites per VSC policies.
• Oversee accounting, administrative, HR, safety, and operational support for the division office.
• Manage office equipment, employee records, district cash, payroll hours, AP/AR and collections for all departments.
• Provide administrative reports for General Manager, Field Superintendents, Department Managers, Sales and Purchasing as needed.
• Assign and supervise work of clerical staff to utilize staffing resources effectively.

Skills

Administrative experience

Leadership

Tools

Accounting software

Job description

VSC Fire & Security in Memphis, Tennessee is seeking an Office Manager to lead the local office and supervise administrative staff.

The role requires 5–7 years of administrative experience supporting senior executives, strong organizational skills, and the ability to coordinate payroll, billing, and accounts receivable/payable. You will partner with leadership to ensure efficient operations and compliance. This is a full-time, on-site role with competitive pay and comprehensive benefits.