Office Manager

vscfiresecurityinc; Memphis (TN); On-site; USD 42,000 - 66,000; Full time

Benefits offered by this job

Vacation & holidays

Medical, dental & vision insurance

HSA or FSA

Company paid life insurance

Employee apparel program

Long term disability insurance

Referral bonus

Parental leave

EAP

Training & advancement

Job summary

VSC Fire & Security in Memphis, Tennessee seeks an experienced Office Manager to lead the location’s administrative operations. You will oversee accounting, HR, safety, and office services, coordinating payroll, billing, and cash accounts while supervising clerical staff and reporting to the General Manager.

The role requires strong detail orientation, independent work ability, and professional communication to support senior executives and drive efficient office performance.

Qualifications

• Five to seven years of proven experience in an administrative role supporting senior executives.
• Ability to work independently and collaboratively in a fast-paced environment.
• Coordinates payroll, billing, district cash accounts, and accounts receivable.
• Lead and supervise administrative projects and initiatives.
• Attention to detail and accuracy in completing tasks.

Responsibilities

• Responsible for management and supervision of this location's office.
• Maintain proper Risk Management and Safety procedures on all job sites per VSC policies.
• Responsible for management of accounting, administrative, human resources, safety, and operational support for division office.
• Manages office equipment and services, employee records, district cash, weekly payroll hours, accounts payable, billing, accounts receivable and collections for all departments within division.
• Provides administrative reports for General Manager, Field Superintendents, Department Managers, Sales and Purchasing as needed.
• Assigns and supervises work of clerical staff to utilize staffing resources effectively.

Skills

Administrative experience

Independent work

Payroll coordination

Billing coordination

Staff supervision

Attention to detail

Communication

Job description

VSC Fire & Security delivers integrated, cutting‑edge fire protection, life safety and security solutions, including fire suppression and detection systems, fire sprinklers, alarms and security systems.

The company was founded in 1958 on quality craftsmanship and exceptional customer service, with integrity and reliability at the center of everything we do. As the premier provider of fire protection and life‑safety solutions across the Southeast, VSC Fire & Security provides every customer with comprehensive solutions through outstanding design, efficient installation, reliable service and repair, and thorough inspections.

VSC Fire & Security in Memphis, Tennessee is seeking candidates for the position of Office Manager.

What we offer:

• Excellent pay based on experience
• Paid vacation and company holidays
• Medical, dental and vision insurance options for you and your family
• Health Savings Account (HSA) or Flexible Spending Account (FSA)
• Company paid life insurance for full time employees
• Employee apparel program
• Company paid long term disability insurance
• Bonus for referring new employees
• Parental leave for full‑time employees
• Employee Assistance Program (EAP)
• Opportunities for training and advancement

What you need:

• Five to seven years of proven experience in an administrative role supporting senior executives.
• Ability to work independently and collaboratively in a fast‑paced environment to include tasks such as: multi‑line telephone consoles, operate office equipment, accounting software packages, accurate data entry, payroll hours, employment application process, injury reports, and ordering.
• Coordinates payroll, billing, district cash accounts, and accounts receivable.
• Lead and supervise administrative projects and initiatives, ensuring their successful execution.
• Ability to work independently and collaboratively in a fast‑paced environment.
• Attention to detail and accuracy in completing tasks.
• Professional and friendly demeanor.
• Ability to follow written and verbal instructions.
• Exceptional attention to detail and communication skills.
• Eagerness for professional development and growth.
• Ability to pass various background checks.
• Reliable transportation, valid State Driver's License with acceptable driving record for use of company vehicle.

Desirable (but not required):

• Experience in the construction industry.

What you will do:

• Responsible for management and supervision of this location's office.
• Maintain proper Risk Management and Safety procedures on all job sites per VSC policies.
• Responsible for management of accounting, administrative, human resources, safety, and operational support for division office.
• Manages office equipment and services, employee records, district cash, weekly payroll hours, accounts payable, billing, accounts receivable and collections for all departments within division.
• Provides administrative reports for General Manager, Field Superintendents, Department Managers, Sales and Purchasing as needed.
• Assigns and supervises work of clerical staff to utilize staffing resources effectively.

VSC Fire and Security is a drug free workplace.

Equal Opportunity Employer

www.vscfire.com