In-Office Operations & Accounting Lead

Snapshot; Nashville (TN); On-site; USD 52,000 - 70,000; Full time

Job summary

Snapshot in Nashville, TN seeks an Office Manager to own the office, front desk, and supplies while supporting accounting, HR, and special projects. The role reports to the VP of Administration and collaborates with the CEO and President.

It is a full-time, in-person position, five days a week, with responsibilities spanning operations, bookkeeping, and people tasks. You are organized, accurate, and self-directed, able to switch between office operations, QuickBooks, AP/AR, HR, and executive

Qualifications

• 3-5 years of experience in office management, administrative support, bookkeeping, or executive support.
• Hands-on experience with QuickBooks or comparable accounting software.
• Experience handling confidential financial, compensation, or employee information.
• Proficiency with Microsoft 365 applications (Outlook, Teams, Word, Excel).
• Ability to work five days a week in the office.

Responsibilities

• Own the office day to day: stock, cleanliness, and readiness for client visits.
• Run the front desk: phones, visitors, mail, and meeting spaces.
• Support accounting: keep QuickBooks current, AP/AR, month-end.
• Maintain HR files, onboarding, recruiting logistics, and reviews.
• Lead special projects for the CEO/President/VP of Admin from start to finish.

Skills

Office management

Multitasking

Organizational skills

Professional communication

Education

Associate's or Bachelor's degree

Tools

QuickBooks

Microsoft 365

Monday.com

Excel

Teamwork

Job description

Snapshot in Nashville, TN seeks an Office Manager to own the office, front desk, and supplies while supporting accounting, HR, and special projects. The role reports to the VP of Administration and collaborates with the CEO and President.

It is a full-time, in-person position, five days a week, with responsibilities spanning operations, bookkeeping, and people tasks. You are organized, accurate, and self-directed, able to switch between office operations, QuickBooks, AP/AR, HR, and executive