Office Manager / Administrative Lead

Arax Advisory Partners; Cleveland (OH); On-site; USD 52,000 - 72,000; Full time

Job summary

Arax Advisory Partners is seeking an Office Manager / Administrative Lead in Cleveland, OH, reporting to the CEO. You will oversee daily office operations, manage calendars, coordinate travel, and liaise with facilities to ensure a smooth, professional environment.

The role includes coordinating marketing activities, planning client events, and supporting HR, IT, and administrative functions. Strong organization and communication skills are essential.

Qualifications

• College degree is preferred but not required.
• At least 3 years of administrative experience required.

Responsibilities

• Oversee day-to-day operations of the office to maintain an organized, welcoming, and fully functioning work environment.
• Phone/Door coverage, greet visitors, receive deliveries - half day (shared with Admin #2).
• Serve as liaison between office suite and building management regarding maintenance, access, repairs and general facilities matters.
• Provide staff support for general office questions, HR related issues, IT issues, IAR issues as the needs arise.
• Coordinate conference room schedules and office calendars to support internal meetings, client meetings, vendor visits and company functions.
• Manage office equipment and related service needs, including copier, postage machine, security system and other shared office resources.
• Coordinate and monitor office vendor contracts to ensure reliable service and cost-effective solutions.
• Maintain and support the IT equipment list in coordination with firm IT company, employees and Leadership.
• Manage CEO calendar, including scheduling client meetings, appointments, engagements, company functions, staff birthdays, holidays and other key commitments.
• Arrange travel, including conferences, speaking engagements, flights, hotels and cars for key executives.
• Prepare and submit monthly office AMEX card expense reports in Sage.
• Coordinate onboarding logistics for new hires and interns in partnership with ARAX HR Department.
• Coordinate marketing activities, including publication communications for advertisements and interviews.
• Support planning and execution of client events, including the annual client gala, periodic client campaigns, mailings, emails, and smaller client events.
• Coordinate birthday and holiday card layouts, gift procurement, client holiday gifts, other client gifts, and employee holiday gifts.
• Plan and support charitable events, volunteer opportunities and company sponsored community activities for the team.
• Coordinate in-house and off-site activities with the CEO, including food and beverage arrangements for staff education meetings, networking lunches with law and accounting firms and team celebrations.

Skills

Highly organized

Detail oriented

Strong writing and communication

Tact and kindness

Multitasking

Education

College degree preferred

Job description

OFFICE MANAGER / ADMINISTRATIVE LEAD – REPORTS TO CHIEF EXECUTIVE OFFICER

Administrative:

• Oversee the day-to-day operations of the office to maintain an organized, welcoming, and fully functioning work environment.
• Phone/Door coverage, Greet Visitors, Receive Deliveries -½ day (shared with Admin #2)
• Serve as Liaison between office suite and building management office regarding maintenance, access, repairs and general facilities matters.
• Provide staff support for general office questions, HR related issues, IT issues, IAR issues as the needs arise.
• Coordinate Conference Room Schedules and office calendars to support internal meetings, client meetings, vendor visits and company functions.
• Manage office equipment and related service needs, including copier, postage machine, security system and other shared office resources.
• Coordinate and monitor office vendor contracts to ensure reliable service and cost-effective solutions.
• Maintain and support the IT equipment list in coordination with firm IT company, employees and Leadership.
• Manage CEO Calendar, including scheduling client meetings, appointments, engagements, company functions, staff birthdays, holidays and other key commitments
• Arrange travel, including conferences, speaking engagements, flights, hotels and cars for key executives
• Prepare and submit monthly office AMEX card expense reports in Sage
• Coordinate onboarding logistics for new hires and interns in partnership with ARAX HR Department

Marketing:

• Coordinate marketing activities, including publication communications for advertisements and interviews
• Support planning and execution of client events, including the annual client gala, periodic client campaigns, mailings, emails, and smaller client events.
• Coordinate birthday and holiday card layouts, gift procurement, client holiday gifts, other client gifts, and employee holiday gifts
• Plan and support charitable events, volunteer opportunities and company sponsored community activities for the team
• Coordinate in-house and off-site activities with the CEO, including food and beverage arrangements for staff education meetings, networking lunches with law and accounting firms and team celebrations.

Skills:

• Highly organized and detail oriented
• Strong writing and communication skills, tact, and kindness.
• Ability to juggle multiple responsibilities and stay calm and focused.

Qualifications:

• College degree is preferred but not required.
• At least 3 years of administrative experience required.