Executive Assistant: Strategic Admin & Ops Partner

PES; Pittsburgh (Allegheny County); On-site; USD 35,000 - 50,000; Full time

Benefits offered by this job

401(k) matching

Paid time off

Training & development

Short Term Disability Insurance

Life Insurance

Optional Company Matched Simple IRA after 1 year

Job summary

PES in Pittsburgh, PA, is seeking a full-time administrative assistant. The role involves managing communications, processing financial transactions, and maintaining organization within the office.

We seek candidates with 5+ years of experience in administration, attention to detail, and proficiency in QuickBooks and Excel. The position offers a vibrant work environment with comprehensive benefits including paid time off and 401(k) matching.

Qualifications

• 5+ years administrative experience preferred.
• Ability to communicate clearly and professionally.
• Extensive knowledge of Excel to manage data.

Responsibilities

• Prepare weekly staff meeting and keep minutes.
• Process check runs and enter bills in QuickBooks.
• Create purchase orders and invoices.
• Data-entry of customer contact information.
• Answer phones and respond to customer inquiries.
• Maintain office supplies and manage filing.

Skills

Communication skills

Detail oriented

Data entry skills

Organizational ability

Microsoft Office skills

QuickBooks experience

Team collaboration

Job description

PES in Pittsburgh, PA, is seeking a full-time administrative assistant. The role involves managing communications, processing financial transactions, and maintaining organization within the office.

We seek candidates with 5+ years of experience in administration, attention to detail, and proficiency in QuickBooks and Excel. The position offers a vibrant work environment with comprehensive benefits including paid time off and 401(k) matching.