Office Manager & Admin Coordinator — Stock Options | Hybrid

Mysunshare; Denver (CO); On-site; USD 65,000 - 75,000; Full time

Job summary

SunShare, headquartered in Denver, seeks an Office Manager & Administrative Coordinator to ensure the efficient day-to-day operation of the Denver headquarters and to serve as the administrative hub for the organization.

This role provides cross-functional support to Development, Human Resources, and Leadership teams through office management, document coordination, meeting and event planning, administrative support, and operational project coordination.

Qualifications

• Three (3)+ years of experience in office management, administrative coordination, operations, executive support, or a related role.
• Excellent organizational, planning, and project management skills.
• Strong attention to detail and ability to manage multiple priorities.
• Excellent written and verbal communication skills.
• Experience coordinating meetings, events, or office operations.
• High level of professionalism, discretion, and confidentiality.
• Proficiency with Google Workspace and Microsoft Office.
• Experience with DocuSign or other electronic document management platforms preferred.

Responsibilities

• Oversee the daily operations of SunShare's Denver office.
• Maintain a professional, organized, and welcoming office environment.
• Order and manage office, kitchen, and breakroom supplies.
• Coordinate office vendors, maintenance requests, and building services.
• Receive, distribute, and process incoming mail and deliveries.
• Coordinate outgoing shipping, courier, and FedEx requests.
• Maintain office equipment and coordinate service as needed.
• Welcome visitors and ensure a positive office experience.
• Coordinate company-wide document routing and signature collection using DocuSign and other document management systems.
• Prepare correspondence, reports, and meeting materials.
• Schedule meetings, reserve conference rooms, and coordinate meeting logistics.
• Organize and maintain electronic and physical filing systems.
• Support company communications and administrative initiatives.
• Maintain shared calendars and administrative resources.
• Coordinate document execution for the Development & PMO team.
• Route agreements, contracts, and project documentation for internal review and executive signatures.
• Track document status and ensure timely completion.
• Organize and maintain project files and records.
• Coordinate onboarding logistics for new hires.
• Prepare workspaces and onboarding materials.
• Assist with employee communications and administrative HR projects.
• Coordinate employee recognition programs and internal events.
• Support HR with special projects as assigned.
• Plan, coordinate, and execute quarterly company meetings held in the Denver.
• Coordinate company-wide All Hands meetings, including scheduling, venue setup, agendas, catering, audiovisual needs, presentation logistics, and attendee communications.
• Plan and coordinate company celebrations, trainings, employee appreciation events, holiday gatherings, and other internal events.
• Coordinate travel, lodging, catering, meeting space, and logistics for company meetings and leadership events as requested.
• Partner with leadership to ensure meetings and events are professionally executed and align with company objectives.
• Manage event timelines, vendor relationships, budgets, and logistics from planning through execution.
• Provide administrative support to leadership and departments across the organization.
• Assist with operational improvement initiatives and special projects.
• Identify opportunities to improve administrative processes and efficiencies.
• Build strong working relationships across departments while providing exceptional internal customer service.

Skills

Organization

Project management

Written & verbal communication

Confidentiality

Meeting & event planning

Cross-functional collaboration

Tools

DocuSign

Google Workspace

Microsoft Office

Job description

SunShare, headquartered in Denver, seeks an Office Manager & Administrative Coordinator to ensure the efficient day-to-day operation of the Denver headquarters and to serve as the administrative hub for the organization.

This role provides cross-functional support to Development, Human Resources, and Leadership teams through office management, document coordination, meeting and event planning, administrative support, and operational project coordination.