Hybrid Admin & Office Coordinator for Growth

Alto; Nashville (TN); Hybrid; USD 55,000 - 70,000; Full time

Benefits offered by this job

Equity offering

Flexible PTO

Holidays observed

Benefits package

Job summary

Alto in Nashville is seeking a proactive Administrative & Office Coordinator to streamline day-to-day operations and support the Manager of People & Executive Operations. You will organize office processes, coordinate vendors, and help create a welcoming, efficient workplace.

The role emphasizes detail-oriented administration, event support, onboarding/offboarding logistics, and cross-functional collaboration within a late-stage startup.

Qualifications

• Highly organized with strong attention to detail and follow-through.
• Proactive, resourceful, and capable of owning tasks.
• Strong written and verbal communication skills.
• Ability to prioritize and manage multiple responsibilities.
• Professional, dependable, and service-oriented.

Responsibilities

• Manage day-to-day office operations, including supplies, vendors, maintenance, deliveries, parking, and workplace services.
• Coordinate mail, shipping, document processing, check deposits, filing, and recordkeeping.
• Maintain organized office spaces, storage areas, supplies, and company inventory.
• Provide administrative support, including scheduling, research, document preparation, reservations, and special projects.
• Support onboarding/offboarding logistics and create a welcoming workplace experience.
• Coordinate office lunches, meetings, and other team logistics as needed.
• Assist with company events, swag inventory, and conference materials.
• Maintain trackers, vendor information, and confidential data with discretion.

Skills

Highly organized

Attention to detail

Proactive

Written communication

Verbal communication

Multitasking

Discretion

Tech-savvy

Collaborative

Administrative experience

Job description

Alto in Nashville is seeking a proactive Administrative & Office Coordinator to streamline day-to-day operations and support the Manager of People & Executive Operations. You will organize office processes, coordinate vendors, and help create a welcoming, efficient workplace.

The role emphasizes detail-oriented administration, event support, onboarding/offboarding logistics, and cross-functional collaboration within a late-stage startup.