Hybrid Office & Operations Coordinator

Willdan Group, Inc.; Schaumburg (IL); Hybrid; USD 45,000 - 60,000; Full time

Job summary

Willdan Group, Inc. in Oak Brook, Illinois, is seeking an Office Coordinator to provide administrative, financial, and executive support across multiple business units in a hybrid role.

You will manage expenses, assist with monthly reports, liaise with brokers on insurance, support business development activities, handle the main mailbox, and coordinate events and safety compliance. The ideal candidate has at least five years of office coordination experience, superb organizational skills, and

Qualifications

• Minimum of five (5) years of work experience in Administrative Assistant or business office coordinator roles.
• Proficient in MS Office Suite (Excel, Word, Outlook) and general office software.
• Ability to manage multiple projects, prioritize tasks, and deliver timely, high-quality results.

Responsibilities

• Gather, track, and report on expenses using the finance system.
• Assist the Administrative Manager with monthly expense reports for executive leadership.
• Act as the insurance liaison with brokers to ensure Certificates of Insurance and bonds meet requirements.
• Support the business development team with planning activities, expo shows, and other admin tasks.
• Manage the general mailbox for non-project related matters.
• Coordinate quarterly Service Awards and plan company-sponsored events.
• Collaborate with Facilities on office access for new and existing employees.

Skills

Excellent organizational skills

Analytical and problem-solving skills

Strong leadership and teamwork

Customer service orientation

Tools

MS Office

MS Excel

MS Word

MS Outlook

Job description

Willdan Group, Inc. in Oak Brook, Illinois, is seeking an Office Coordinator to provide administrative, financial, and executive support across multiple business units in a hybrid role.

You will manage expenses, assist with monthly reports, liaise with brokers on insurance, support business development activities, handle the main mailbox, and coordinate events and safety compliance. The ideal candidate has at least five years of office coordination experience, superb organizational skills, and