Office Manager

ViaQuest; Youngstown (OH); On-site; USD 40,000 - 46,000; Full time

Benefits offered by this job

Paid training

Benefits package + 401k

Full-time eligibility

Job summary

ViaQuest in Youngstown, OH is seeking an organized Office Administrative professional to support payroll, billing, and daily office operations. You will manage mail, supplies, and records, ensuring timely processing and accuracy.

Responsibilities include coordinating petty cash and accounts payable records, maintaining equipment and phone systems, and providing trained onboarding support to staff. The role offers paid training and a comprehensive benefits package for full-time employees.

Qualifications

• High School diploma or GED required.
• Three years of office experience required.
• Strong organizational and time-management skills.

Responsibilities

• Manage mail retrieval and distribution.
• Manage systems for tracking use and ordering supplies.
• Ensure payroll/billing information is turned in on time.
• Maintain organized records of office supplies, furnishings, phone systems, and equipment.

Skills

Office administration

Payroll/billing coordination

Records management

Education

High School diploma or GED

Tools

Microsoft Office

Email/calendar systems

Job description

Through a wide range of innovative services referred to as ViaQuest's Circle of Care, our skilled, dedicated employees ensure that the people we serve are active participants in their own care. ViaQuest offers quality, highly-personalized, specialized and cost-effective care, solutions and services through Hospice, Psychiatric & Behavioral Solutions, Day & Employment Services, and Residential Services.

Responsibilitiesmay include:

• Managing mail retrieval and distribution.
• Managing systems for tracking use and ordering supplies.
• Ensuring all payroll/billing information is turned in on a timely basis.
• Ensuring an organized and controlled manner of maintaining all office supplies, furnishings, phone systems and equipment.
• Assisting with the accurate account managements and/or record-keeping as applicable to petty cash, accounts payable records, bills received, and products ordered.

Requirements for this position include:

• Has a High School diploma or GED.
• Has three years of experience in an office setting.

What ViaQuest can offer you:

• Paid training.
• Benefit package for full-time employees (including medical, vision, dental, disability and life insurance and a 401k).