Office Manager

Greenkey Resources LLC; Washington (District of Columbia, MD); Presencial; USD 70.000 - 90.000; Jornada completa

Descripción de la vacante

Greenkey Resources LLC is seeking an experienced Office Manager to serve as the operational hub for our DC-area professional services firm, supporting the President and leadership team with calendars, travel, and correspondence while maintaining a professional front desk and office environment.

The role ensures compliance with licensure and insurance, coordinates events and vendor relations, oversees supplies, and partners with facilities to keep operations smooth and secure.

Formación

• Bachelor's degree or equivalent professional experience.
• Minimum 5 years of office management or executive support experience.
• Proficiency with Microsoft Office Suite (Outlook, Word, Excel, Teams).
• Experience supervising administrative staff and managing office operations.
• Strong organizational skills and ability to manage multiple priorities.
• Knowledge of compliance activities including licensure and insurance is preferred.
• Experience in event planning and vendor coordination is advantageous.
• Familiarity with professional services or architectural practice operations is a plus.
• Excellent communication and professional discretion.

Responsabilidades

• Manage executive schedules, meeting logistics, and travel arrangements for the President and leadership team.
• Oversee daily office operations, ensuring efficiency and a professional environment.
• Supervise administrative staff and front desk functions, including visitor management and conference room setup.
• Coordinate compliance activities, including licensure renewals, insurance applications, and regulatory documentation.
• Plan and execute firm events, outreach activities, and professional development sessions.
• Manage office supplies, branded items, and promotional materials procurement.
• Track and maintain records for contracts, insurance, and legal matters.
• Collaborate with property management for facility maintenance and security access systems.
• Support financial operations, including petty cash management and reconciliation of receipts.

Conocimientos

Office management

Executive support

Staff supervision

Calendar management

Educación

Bachelor's degree

Herramientas

Microsoft Office

Outlook

Microsoft Teams

Descripción del empleo

Office Manager Overview

• The Office Manager serves as the operational hub for a mid-sized professional services firm, ensuring smooth daily operations and executive support.
• Coordinate administrative, business, facility, and compliance operations across multiple office locations, including headquarters.
• Provide direct executive support to the President and leadership team, managing calendars, travel, and correspondence.
• Supervise administrative staff, overseeing front desk functions and office supply management.
• Ensure compliance with regulatory requirements, including licensure, insurance, and certifications.
• Plan and coordinate firm events, outreach activities, and professional development programs.
• Maintain a welcoming and professional office environment, liaising with property management and vendors.
• Support financial operations, including credit card management, petty cash, and branded item procurement.
• Collaborate with leadership to enhance operational efficiency and foster a positive workplace culture.

Office Manager Key Responsibilities & Duties

• Manage executive schedules, meeting logistics, and travel arrangements for the President and leadership team.
• Oversee daily office operations, ensuring efficiency and a professional environment.
• Supervise administrative staff and front desk functions, including visitor management and conference room setup.
• Coordinate compliance activities, including licensure renewals, insurance applications, and regulatory documentation.
• Plan and execute firm events, outreach activities, and professional development sessions.
• Manage office supplies, branded items, and promotional materials procurement.
• Track and maintain records for contracts, insurance, and legal matters.
• Collaborate with property management for facility maintenance and security access systems.
• Support financial operations, including petty cash management and reconciliation of receipts.

Office Manager Job Requirements

• Bachelor’s degree in a relevant field or equivalent professional experience.
• Minimum of 5 years of experience in office management or executive support roles.
• Proficiency in Microsoft Office Suite, including Outlook, Word, Excel, and Teams.
• Experience supervising administrative staff and managing office operations.
• Strong organizational skills with the ability to manage multiple priorities and deadlines.
• Knowledge of compliance activities, including licensure and insurance management, is preferred.
• Experience in event planning and vendor coordination is advantageous.
• Familiarity with professional services or architectural practice operations is a plus.
• Exceptional communication skills and professional discretion are essential.