Office Manager

State Farm; Naperville (IL); On-site; USD 55,000 - 75,000; Full time

Benefits offered by this job

401(k) matching

Bonus based on performance

Competitive salary

Opportunity for advancement

Paid time off

Training & development

Careers Advancement Opportunities

Competitive Compensation

Job summary

State Farm in Naperville, IL is seeking an Office Manager who is highly organized and detail-oriented with strong multitasking abilities. This role emphasizes prioritizing tasks to maximize time efficiency while maintaining deadlines and confidentiality.

The successful candidate will coach, mentor, and build high-performing teams in a fast-paced office environment. The position requires integrity, maturity, and the ability to operate independently while collaborating with colleagues to ensure

Qualifications

• Excellent planning and organizational skills with strong attention to detail.
• Ability to multitask and prioritize.
• Ability to delegate authority and responsibility.
• Maintain a high level of confidentiality.

Responsibilities

• Perform clerical, administrative, and secretarial responsibilities
• Coordinate staff activities to ensure maximum efficiency
• New hire orientation and paperwork
• Maintain a safe and secure working environment
• Design and implement filing systems
• Establish and monitor procedures for record-keeping
• Oversee adherence to office policies and procedures
• Prepare operational reports and schedules to ensure efficiency
• Coordinate schedules, appointments, and bookings
• Monitor and maintain office supplies inventory
• Review and approve office supply acquisitions

Skills

Excellent planning and organizational

Multitasking

Prioritization

Confidentiality

Independent work / team player

Communication & interpersonal skills

Integrity

Job description

Job Summary

The

Benefits:

• 401(k) matching
• Bonus based on performance
• Competitive salary
• Opportunity for advancement
• Paid time off
• Training & development

Benefits/Perks

• Careers Advancement Opportunities
• Competitive Compensation

Job Summary

The Office Manager is highly organized and detail-oriented with strong multitasking skills. The Office Manager has the ability to prioritize tasks for the most efficient use of time while being able to keep deadlines. This position requires a high level of integrity, confidentiality, and maturity. Naturally driven to coach, mentor, and build strong working teams.

Responsibilities

• Perform clerical, administrative, and secretarial responsibilities
• Coordinate staff activities to ensure maximum efficiency
• New hire orientation and paperwork
• Maintain a safe and secure working environment
• Design and implement filing systems
• Ensure filing systems are maintained and current
• Establish and monitor procedures for record-keeping
• Ensure security, integrity, and confidentiality of data
• Oversee adherence to office policies and procedures
• Analyze and monitor internal processes
• Implement procedural and policy changes to improve operational efficiency
• Prepare operational reports and schedules to ensure efficiency
• Coordinate schedules, appointments, and bookings
• Monitor and maintain office supplies inventory
• Review and approve office supply acquisitions

Qualifications

• Excellent planning and organizational skills with strong attention to detail
• Must have the ability to multitask and prioritize
• Ability to prioritize multiple projects and adjust workload accordingly; time management critical
• Must possess the ability to delegate authority and responsibility
• Ability to maintain a high level of confidentiality
• Ability to act and operate independently to accomplish objectives and the ability to work within a team
• Exceptional problem-solving, analysis, and assessment with the ability to make good business decisions
• Excellent communication and interpersonal skills with the ability to foster effective working relationships
• High level of professionalism
• Highest level of integrity
• Preferably carry an Illinois Insurance Producers license