Enable job alerts via email!

Office Manager

Boston Engineering

Waltham (MA)

On-site

USD 55,000 - 65,000

Full time

Yesterday
Be an early applicant

Boost your interview chances

Create a job specific, tailored resume for higher success rate.

Job summary

A leading company specializing in innovative product design seeks an experienced Office Manager in Waltham, MA. The ideal candidate will oversee administrative operations, manage office logistics, and support accounting tasks while interacting professionally with all staff levels. This role offers a dynamic work environment and a competitive salary range, with access to comprehensive benefits.

Benefits

Matching 401(k) plan
Comprehensive employee benefits plan

Qualifications

  • 3–5 years of office management and accounting experience.
  • Proficiency in Microsoft Office (Word, Excel); experience with Unanet a plus.
  • Professional and confident in working with senior leadership.

Responsibilities

  • Manage office and kitchen supply inventory and ordering.
  • Enter and manage accounts payable and receivable transactions.
  • Assist in managing and updating employee personnel files.

Skills

Communication
Attention to detail
Decision-making

Education

Associate’s or Bachelor’s degree in Business

Tools

Microsoft Office
Unanet

Job description

Company Description

Boston Engineering improves the way people work and live through innovative product design and novel engineering. We are product designers and engineers for the Medical, Industrial, Commercial, and Defense sectors. Experts in robotics, motion control and embedded systems, DFX, and digital transformation, we are ISO 9001 and ISO 13485 certified. Seekinginnovative, passionate self-starters who are looking to work in an environment where curiosity and drive are encouraged and rewarded.Founded in 1995, we are located in Waltham, MA.

Job Description

Boston Engineering is seeking an experienced Office Manager to oversee day-to-day administrative operations and provide high-level executive support. This role requires a proactive, organized individual who thrives in a fast-paced environment and can work independently with minimal supervision. The ideal candidate will demonstrate professionalism, discretion, flexibility, and resourcefulness while interacting with all levels of staff.

Front Office Operations

  • Manage office and kitchen supply inventory and ordering
  • Serve as the primary contact with building management and external vendors
  • Plan and coordinate internal company events
  • Welcome visitors and prepare meeting spaces
  • Coordinate catering for breakfast/lunch meetings, including setup and cleanup
  • Handle incoming/outgoing mail and shipping logistics
  • Arrange travel accommodations as needed
  • Provide administrative support for cross-departmental initiatives

Accounts Payable & Receivable

  • Enter and manage accounts payable and receivable transactions
  • Investigate and resolve vendor or customer billing issues
  • Process employee expense reports
  • Perform collections outreach as needed
  • Enter and maintain purchase orders

Human Resources Support

  • Maintain employee training and compliance records
  • Assist in managing and updating employee personnel files
  • Assist with new employee onboarding

Qualifications

  • Associate’s or Bachelor’s degree in Business or related field preferred
  • 3–5 years of office management and accounting experience
  • Proficiency in Microsoft Office (Word, Excel); experience with Unanet a plus
  • Strong communication and writing skills
  • Excellent attention to detail and sound decision-making skills
  • Proven ability to manage a busy office calendar and multiple priorities
  • Professional and confident in working with senior leadership

Additional Information

Reports to: Controller

Location: Office-based role in Waltham, MA

Salary range: $55,000-$65,000 per year. The final salary offer will be based on individual education, skills, and experience.

We offer a comprehensive employee benefits plan, including a matching 401(k) plan, in an open and energetic working environment that fosters an entrepreneurial team spirit.

This role is restricted to US persons (i.e., US citizens, permanent residents, and other protected individuals under the Immigration and Naturalization Act, 8 USC 1324b(a)(3)) due to access to export-controlled technology. Boston Engineering will require proof of status prior to employment.

**Your application will not be considered complete without a submitted writing sample.**

All your information will be kept confidential according to EEO guidelines.
Get your free, confidential resume review.
or drag and drop a PDF, DOC, DOCX, ODT, or PAGES file up to 5MB.

Similar jobs

Office Manager

SureGuard

Remote

USD 40,000 - 60,000

Yesterday
Be an early applicant

Remote Office Manager

Hubstaff blog

Los Angeles

Remote

USD 60,000 - 80,000

4 days ago
Be an early applicant

Bookkeeper & Office Manager

Catamount Builders

Boston

On-site

USD 64,000 - 68,000

2 days ago
Be an early applicant

Business Office Manager - REMOTE

Concorde Career College

Overland Park

Remote

USD 55,000 - 60,000

15 days ago

REMOTE Office Manager

DESIGNWORKS

Ridgeland

Remote

USD 50,000 - 65,000

10 days ago

Construction Office Manager

The Contractor Consultants

Woonsocket

On-site

USD 60,000 - 120,000

2 days ago
Be an early applicant

Automotive Office Manager

PCRecruiter - Recruitment Software & Applicant Tracking System

Natick

On-site

USD 60,000 - 85,000

Yesterday
Be an early applicant

Office Manager

BerryDunn

Bangor

On-site

USD 60,000 - 75,000

2 days ago
Be an early applicant

Assistant Office Manager

Global Channel Management

Boston

On-site

USD 42,000 - 60,000

Yesterday
Be an early applicant