Office Manager

LB Foster; Bedford (Bedford County); On-site; USD 50,000 - 65,000; Full time

Job summary

A leading company is seeking an Office Manager to maintain office efficiency, coordinate employee activities, and serve as a liaison for HR functions. Ideal candidates should have solid experience in an office environment and excellent organizational skills. This role offers a chance to contribute towards improving office operations and supporting a dynamic team culture. Expect a comprehensive benefits package along with competitive compensation.

Benefits

Medical, dental, and vision benefits from day one

401k program with company match

Paid holidays and PTO accrual

Paid Parental Leave

100% tuition reimbursement

Career development opportunities

Qualifications

• Minimum 5 years of experience in an office environment required.
• Demonstrable knowledge of administrative management and HR tasks.
• High level of proficiency in Microsoft applications.

Responsibilities

• Manage office efficiency and operations, ensuring smooth processes.
• Liaise with HR for onboarding and employee assistance.
• Assist customers and coordinate employee activities.

Skills

Communication

Organizational Skills

Problem Solving

Customer Service

Attention to Detail

Education

High School Diploma or equivalent

Tools

Microsoft WORD

Microsoft EXCEL

Microsoft POWERPOINT

SAP

Job description

Responsibilities:

Maintain Office Efficiency: Analyzes and monitors internal processes; implements office systems, layout, and equipment procurement; maintains a safe and secure working environment. Responsible for distribution of mail, handling of incoming calls, customer service, ensuring office supplies are available, maintains office equipment as well as various other office duties. Responsible for updates of organizational memberships; maintains the condition of the office and arranges for necessary repairs.

Customer Service: Assist shipping/receiving walk-in customers on material needs, submittal packages, schedule deliveries and other sales responsibilities as required.

Coordinate Employee Activities: Work with plant leadership to coordinate employee appreciation events.

Organize Office Operations and Procedures: Assists with the design and implementation of office policies and procedures. Plan, consult and manage office moves within the departments.

Scheduling: Assists with arranging travel, meetings, and appointments for plant leadership as required.

Human Resources Liaison: In the absence of Human Resources Business Partner, performs HR liaison responsibilities, i.e. onboarding, paperwork completion/submittal, employee assistance with HCM software and file workman compensation claims with insurance provider as needed.

Compliance: Responsible for compliance with all applicable LB Foster standards and local regulations for assigned location. Assist with Environmental, Health and Safety compliance and scheduling of training, and manages company vehicle and driver compliance with third party.

All other duties as assigned.

Experience, Education & License Requirements:

• High School Diploma or its equivalent
• 5 years' experience in an office environment, or equivalent experience and education

Skills & Abilities:

• Excellent verbal and written communication skills. Strong goal setting, planning and prioritizing skills.
• Considerable knowledge of administrative management, accounting, data entry and analysis.
• Considerable knowledge of clerical and personnel policies and procedures with demonstrated ability to use those policies and procedures to resolve problems.
• High level of proficiency in Microsoft applications (WORD, EXCEL, POWERPOINT, TEAM).
• High level of proficiency working in a business management platform, SAP a plus.
• Demonstrates ability to organize, direct, and perform duties in a manner conducive to full performance and high morale.
• Demonstrates ability to identify problems within a process and to develop feasible solutions.
• Ability to express ideas concisely and clearly, orally and in writing.
• Demonstrates ability to develop and format written reports and presentations.
• Self-starter. Must be able to contribute to creating own job content.
• Understanding and supporting the needs of internal/external customers & business partners is critical.
• Strong planning, organizational, work and time management skills necessary.
• Ability to make decisions, have good judgment and have discretion is crucial.
• Strong attention to detail and high level of accuracy required.
• Effective records management techniques required.
• Good comprehension of office equipment necessary (i.e. copiers, printers, scanners)
• Demonstrates high-quality customer service.
• Ability to work in a fast-based environment.
• Responsible for project research.

Competencies:

• Safety
• Teamwork
• Continuous Improvement
• Communication
• Integrity
• Adaptability
• Attention to Detail
• Critical Thinking
• Time Management
• Strategic Thinking
• Accountability
• Planning & Organizing

At LB Foster, our culture reflects our passion for integrity, accountability, and safety. We have a long history of providing a safe workplace for our employees, striving to be good stewards of the environment, and establishing strong and respectful relationships with our customers and communities. These fundamentals have provided the foundation upon which we have managed our business for more than a century. We continue to strengthen our culture with a focus on SPIRIT. Within the company lies a spirit of teamwork and innovation that drives a culture around continuous improvement and high performance.

S - Safety
P - People
I - Integrity
R - Respect
I - Innovation
T - Teamwork

Benefits

• Medical, dental, vision benefits the first day of the month after hire
• Market-leading 401k program with company match, no vesting period
• 10-paid holidays per year and PTO accrual plan
• Paid Parental Leave
• 100% tuition reimbursement
• Career development and advancement opportunities

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities

The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information. 41 CFR 60-1.35(c)

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities
This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.