Office Manager

Ascendhire; United States; On-site; USD 55,000 - 75,000; Full time

Job summary

Ascendhire in New York City seeks an experienced Office Manager to support a busy accounting practice in Grand Central. You will bring at least five years of office management experience and proven familiarity with CCH software (Taskmaster) to streamline client intake, billing, and document control.

This role requires in‑office hours 8:45 to 5 and occasional weekend days during tax season, focusing on arrivals, attendance, and timely client communications with partners.

Qualifications

• Five years' experience as an office manager.
• Experience in an accounting firm using CCH software (Taskmaster).

Responsibilities

• Manage arrivals and attendance tracking.
• Ensure all forms reach clients (authorizations, quarterly reminders).
• Put new clients on the database and maintain the client list.
• Track work to do and client status; update system when clients depart.
• Oversee extensions, estimates, and billing communications.

Skills

Office management

CCH software

Accounting firm experience

Tools

CCH Taskmaster

Job description

Your experience MUST include experience in an accounting firm with CCH software.

The person should have a minimum of five years' experience as an office manager.

Grand Central location client interested in hiring an experienced office manager. The person should have a minimum of five years' experience as an office manager and their experience MUST include experience in an accounting firm with CCH software

Current person there 15 years

Will stay on but not handle OM duties

Must have CCH (Taskmaster)

Wants help running office not being done by Melissa, current person, since she only devotes 20% of time to office administration

8:45-5 in‑office and during tax season perhaps an occasional day on weekend

Give Partners a snapshot of what is happening with arrivals and attendance

Make sure all forms get to clients:

• authorizations
• Quarterly Reminders
• Put new clients on database
• Keep track of work to do
• If a client leaves update in system
• Be on top of;
• Extensions, Estimates, Billing going out, etc