Office Manager

VoltaGrid LLC; Midland (TX); On-site; USD 42,000 - 64,000; Full time

Job summary

VoltaGrid LLC in Midland, TX is seeking an Office Manager to oversee administrative and support functions, ensuring efficient office operation.

The role includes greeting visitors, managing supplies, supporting staff with admin tasks, and coordinating calendars and meetings. Strong communication, confidentiality, and Microsoft Office proficiency are essential for success.

Qualifications

• 3+ years’ experience in office management or administration.
• Exceptional customer service and attention to detail.
• Excellent verbal and written communication skills.
• Strong adherence to confidentiality.
• Ability to work independently as well as part of a team.
• Proficient in Microsoft Office applications.

Responsibilities

• Greet visitors and direct to appropriate staff.
• Manage executives’ schedules, calendar, and appointments.
• Oversee office supplies and place orders.
• Manage security clearances and access for the office.
• Provide administrative support and prepare letters, presentations, and reports.
• Coordinate conference room and space scheduling.
• Identify opportunities for process improvements.

Skills

Office management

Customer service

Scheduling

Communication

Attention to detail

Confidentiality

Independent worker

Team collaboration

MS Office

Tools

Microsoft Word

Microsoft Excel

Microsoft Outlook

Job description

Position Title: OFFICE MANAGER
Location: MIDLAND, TX
FLSA Class: EXEMPT
Responsible to: People Operations

Position Summary: This position oversees administrative and support functions for the office to ensure that the office operates efficiently. Create and maintain a high level of organizational effectiveness, communication and safety. Responsibilities generally include duties such as greeting visitors, managing office supplies, and supporting staff with administrative tasks.

Essential Duties and Responsibilities:

• Self-motivated and results oriented, competitive with strong organizational and interpersonal skills.
• Provide general support to visitors.
• Manage executives’ schedules, calendar, and appointments.
• Manage office supplies inventory and place orders as necessary.
• Self-motivated and results oriented, competitive with strong organizational and interpersonal skills.
• Manage security clearances for office and distribute access.
• Assist with accounting task as needed.
• Greeting visitors to the office, ensuring guests are comfortable and are connected with the right office personnel.
• Managing schedules for conference rooms and community spaces to ensure no scheduling conflicts arise.
• Prepares letters, presentations and reports as asked by leadership.
• Identify opportunities for process and office management improvements.
• Provide other administrative support as necessary.

Other Requirements:

• 3+ years’ experience in office management or administration.
• Exceptional customer service and attention to detail.
• Excellent verbal and written communication skills.
• Strong adherence to containing confidentiality.
• Self-motivated and results oriented, competitive with strong organizational and interpersonal skills.
• Ability to work independently as well as part of a team.
• Proficient in all Microsoft Office applications, including Word, Excel and Outlook
• Oil and Gas industry experience a plus.

VoltaGrid is an Equal Opportunity Employer that does not discriminate on the basis of actual or perceived race, creed, color, religion, alienage or national origin, ancestry, citizenship status, age, disability or handicap, sex, marital status, veteran status, sexual orientation, genetic information, arrest record, or any other characteristic protected by applicable federal, state or local laws.

Our management team is dedicated to this policy with respect to recruitment, hiring, placement, promotion, transfer, training, compensation, benefits, employee activities, and general treatment during employment

Equal Opportunity Employer
This employer is required to notify all applicants of their rights pursuant to federal employment laws.For further information, please review the Know Your Rights notice from the Department of Labor.