Office Manager

ADP, Inc.; Topeka (KS); On-site; USD 51,577,000 - 57,308,000; Full time

Job summary

Florence Crittenton Services of Topeka, Inc, Topeka, KS, is seeking an Office Manager to support the Chief Financial Officer and staff. This full-time, non-exempt role ensures a professional front office and efficient administrative operations.

The position involves heavy coordination with billing, client intake, and insurance processes, with daily tasks including phone handling, scheduling, and document processing. Valid driver’s license required.

Qualifications

• High school diploma or GED required.
• Strong computer and word processing skills (Word, Excel, PowerPoint, Access).
• Accounting experience; experience with QuickBooks, billing, and insurance.

Responsibilities

• Supervises and oversees the front office and lobby.
• Assists with administrative matters: answering phones, calendars, faxes, mailings.
• Maintains client appointment calendars and greets clients.
• Gathers demographic and insurance information for new outpatient clients.
• Acts as liaison to billing agent; prepares billing reports and tracks receivables.
• Enters billing information into QuickBooks.
• Prepares census reports for cost reports and other functions.
• Maintains closed resident files and information.
• Provides back-up support for administrative staff.
• Works with insurance companies for billing and credentialing.

Skills

Computer skills

Word processing

Attention to detail

Teamwork

Independent work

Effective communication

Judgment and prioritization

Leadership

Diplomacy

Valid driver’s license

Education

High school diploma or GED

Tools

QuickBooks

Job description

Florence Crittenton Services of Topeka, Inc, Topeka, KS, US

3 days ago Requisition ID: 1008

Salary Range: $18.00 To $20.00 Hourly

Job Classification: Non-Exempt , Full-time

Work Schedule: M-F 8am-5pm

Reporting Relationship: Chief Financial Officer

Primary Accountability:

The Office Manager works closely with the Chief Financial Officer and other organization staff. Manages the Arrowhead Building including the front office, answers the multi-line phones, and is responsible for creating a positive first impression of the agency.The Office Manager position requires attention to detail and use of initiative and independent judgment with frequent access to confidential and highly complex information.

Major Duties:

• Supervises and overseesthe front office and lobby. Duties include opening and closing the officebuilding dailyand ensuring thelobby,bathrooms and othercommon areasare neat and clean.
• Assistsin a variety of administrative matters, including answering and responding to telephone calls,maintainingcalendars, checking faxes, and preparing mailings.
• Keepscalendarof client appointments and greets clients as they arrive for appointments.
• Responsible for gatheringdemographic andinsuranceinformationfornewoutpatient client intakes. This includes preparation of the Intake Packet paperwork for the client.
• Acts as liaison to the billing agent; prepares billing reports, reconciles statements, tracks receivables, and resolves denials.
• Entersbilling information intoQuickBooks.
• Prepares census reports for the PRTF Cost Report and other business functions.
• Maintains all closedresident files and information.
• Provides back-up supportforother administrative staff as requested.
• Works closely with insurance companies for billing and credentialing purposes.
• Performs additional duties as assigned.

Qualifications:

• High school diploma or GED required.
• Strong computer and word processing skills, in particular Word, Excel, PowerPoint, andAccess.
• Accounting experience.
• Experience with QuickBooks, billing, and insurance.
• Knowledge of modern office procedures and practices, including, but not limited to, electronic mail and calendar, filing, indexing and cross-referencing methods and common use of office materials and machines.
• Ability to work both independently and in a team environment.
• Ability to communicate effectively, both orally and in writing with staff,clients, families,prospectsand the public.
• Ability to work efficiently with attention to details and quality of work produced.
• Ability to exercise good judgment in setting priorities and organization ofworkload.
• Willingness to lead, takechargeand offer opinions and direction.
• Ability to analyze information and use logic to address work-related issues and problems.
• Demonstrated poise,tactand diplomacy with the ability to handle sensitive and confidential information and situations.
• Valid driver’s license with acceptable driving recordrequired.

Physical Demands:

• Ability to lift and move up tothirty (30) pounds.
• Ability to sitand/or standfor extended periods of time.
• Ability to read computer screens and mail, talk on the phone.
• Professional and deadline-oriented environment in an office setting.
• Interaction with staff andclients .

Additional Duties:

Additional duties and responsibilities may be added to this job description at any time. The job description does not state or imply that these are the only activities to be performed by the employee(s) holding this position. Employees are required to follow any other job-related instructions and to perform any other job-related responsibilities as requested by their supervisor.