Office Assistant III - Property Maintenance

City of Topeka; Topeka (KS); On-site; USD 38,000 - 50,000; Full time

Benefits offered by this job

Pension program

Vacation & sick leave

Life/Long Term Disability Insurance

Deferred comp savings plan

Short-Term Disability Insurance

Tuition reimbursement

Onsite health & wellness clinic

In-house fitness facility

Employee assistance program

Job summary

The City of Topeka is seeking a detail-oriented Office Assistant III for its Property Maintenance Unit. You will perform advanced administrative support, greet visitors, route inquiries, and manage mail and records to keep operations thriving.

The ideal candidate has at least three years of clerical and customer service experience, a high school diploma, and the ability to handle multiple tasks. A CJIS background check and polygraph are required.

Qualifications

• High school diploma or equivalent is required.
• Minimum of three (3) years of clerical experience is required, including experience operating standard office software.
• Three (3) years of customer service experience is preferred.
• Must pass CJIS background check, KBI fingerprinting, and polygraph.

Responsibilities

• Greet visitors, address inquiries, resolve issues, and escalate to appropriate personnel when necessary.
• Answer and direct phone calls, emails and other correspondence.
• File, retrieve and maintain physical and digital records.
• Collect, manage and distribute ingoing and outgoing mail.

Skills

Customer service

Multi-tasking

Organized

Office equipment

Communication

Education

High School Diploma

Tools

Office software

Job description

Office Assistant III - Property Maintenance

The City of Topeka’s Property Maintenance Unit is seeking an organized individual to serve as its Office Assistant III. This position performs advanced administrative and clerical duties to support the department’s operations.

What you'll do:

• Greet visitors, address inquiries, resolve issues, and escalat?? to appropriate personnel when necessary.
• Answer and direct phone calls, emails and other correspondence.
• File, retrieve and maintain physical and digital records.
• Collect, manage and distribute ingoing and outgoing mail.

The ideal candidate:

• Is highly organized with the ability to multi-task.
• Is passionate about providing excellent customer service.
• Has demonstrated experience operating basic office equipment.
• High School diploma or its equivalent is required.
• Minimum of three (3) years of clerical experience is required, including experience operating standard office software.
• Three (3) years of customer service experience is preferred.
• Must pass an extensive background check, including a Criminal Justice Information System (CJIS) background check, KBI fingerprinting, and polygraph.

The City of Topeka offers a comprehensive benefits package, including:

• Kansas Public Employee Retirement System.
• Generous paid Vacation and Sick leave
• Paid Life/Long Term Disability Insurance
• Deferred Comp Savings Plan
• Short-Term Disability Insurance
• Tuition Reimbursement
• Free Onsite Health & Wellness Clinic
• Free in-house full-service fitness facility
• Employee Assistance Program

The City of Topeka is an Equal Opportunity Employer