Office Manager

Vantage Plus, Inc.; Colorado; On-site; USD 36,000 - 52,000; Full time

Job summary

Vantage Plus, Inc. is seeking an administrative support specialist to handle clerical duties, billing coordination, and office operations. The role requires strong English communication, multitasking, and organizational skills; experience in health care settings is preferred.

You will work closely with supervision to ensure accurate records and efficient processes. The position emphasizes adherence to policies, coordination with medical records, and support for staff in daily activities across

Qualifications

• Excellent written and verbal communication skills in English.
• Speak, read, write and comprehend English.
• Ability to handle multiple tasks simultaneously and meet deadlines.
• Excellent organizational and time management skills.

Responsibilities

• Plan, direct and control the billing and office support functions.
• Oversee the agency’s administrative services and operations, including billing, purchasing, communication systems, space utilization, clerical support, and mail services.
• Coordinate systems and procedures with medical records, data entry, claims review and personnel functions to ensure efficiency and accuracy in operations.
• Assists with hiring process for direct care staff.
• Promote compliance with all fiscal intermediary and/or third-party payers through education and coaching.
• Monitor systems, identify problem areas and develop and implement action plans.
• Control, monitor and order office and medical supplies.
• Prepare/conduct inventory control reports.
• Demonstrate a desire to set and meet objectives and to find increasingly efficient ways to perform tasks.
• Performs job in compliance with agency policies and procedures as well as community and professional standards.
• Communicates necessary information to Supervisor and management team to ensure coordination of services and activities.

Skills

Written communication

Verbal communication

English fluency

Multitasking

Organization

Time management

Education

High School Education

College preferred

Job description

Provides clerical support including typing correspondence, reports, and documents; maintaining filing systems; and coordinating daily interoffice activities.

Qualifications/Educational Requirements:

• High School Education, college preferred
• Business office management and supervisory experience preferred.
• Health care experience preferred.
• Excellent written and verbal communication skills. Speak, read, write and comprehend English.
• Ability to handle multiple tasks simultaneously and meet deadlines.
• Excellent organizational and time management skills.

Responsibilities/essential functions:

The person in this position must be able to perform the following essential job functions with or without reasonable accommodation.

• Plan, direct and control the billing and office support functions. *
• Oversee the agency’s administrative services and operations, including billing, purchasing, communication systems, space utilization, clerical support, and mail services. *
• Coordinate systems and procedures with medical records, data entry, claims review and personnel functions to ensure efficiency and accuracy in operations. *
• Assists with hiring process for direct care staff.
• Promote compliance with all fiscal intermediary and/or third-party payers through education and coaching.
• Monitor systems, identify problem areas and develop and implement action plans.
• Control, monitor and order office and medical supplies. *
• Prepare/conduct inventory control reports. *
• Demonstrate a desire to set and meet objectives and to find increasingly efficient ways to perform tasks.
• Performs job in compliance with agency policies and procedures as well as community and professional standards. *
• Communicates necessary information to Supervisor and management team to ensure coordination of services and activities.

WORK ENVIRONMENT AND PHYSICAL REQUIREMENTS

The work environment and physical demands described here are representative of those required by an employee to perform to the essential functions of this job with or without reasonable accommodations.

Physical Elements

• Sufficient clarity of speech and hearing or other communication capabilities, with or without reasonable accommodation, to enable the employee to communicate effectively.
• Sufficient vision or other powers of observation, with or without reasonable accommodation, to enable the employee to review a wide variety of materials in electronic or hard copy form.
• Sufficient manual dexterity, with or without reasonable accommodation, to enable the employee to operate a personal computer, telephone, and other related equipment.
• Sufficient personal mobility and physical reflexes, with or without reasonable accommodation, to enable the employee to safely lift, move, or maneuver whatever may be necessary to successfully perform the duties of their position.
• Sufficient personal mobility and physical reflexes, with or without reasonable accommodation, to enable the employee to efficiently function in a general office environment; and
• Sufficient personal mobility and physical reflexes, with or without reasonable accommodation, to enable the employee to efficiently function in a general office environment, with frequent travel to a variety of field sites.

Employee works in an office environment with moderate noise levels, controlled temperature conditions and no direct exposure to hazardous physical substances. Employees may interact with upset staff and/or public and private representatives in interpreting and enforcing departmental policies and procedures.

Employee frequently travels to a variety of field sites and performs code compliance work in outside weather conditions.

The above list reflects the essential functions and other job functions considered necessary of the job identified and shall not be construed as a detailed description of all work requirements that may be inherent in the job, or assigned by supervisory personnel. This job description is used as a guide only and not inclusive of responsibilities and job duties.

By my signature, I acknowledge that I have read and understand this job description and its requirement and that I am expected to complete all duties as assigned. I understand the job functions may be altered from time to time.