Office Manager

Grkroccenter; Sturgis (MI); Hybrid; USD 42,000 - 56,000; Part time

Benefits offered by this job

Health care benefits

Pension contributions

403(b) retirement plan

Employee discounts

Paid time off

Vacation accrual

Job summary

The Salvation Army is seeking an Office Manager to support daily operations by supervising staff, volunteers, and coordinating office tasks. You will welcome visitors, handle deposits and invoices, oversee payroll, and manage calendars for programs and events.

The role requires a college degree or equivalent experience, 3 years in an office, and 1 year supervisory experience preferred. Proficiency in MS Office and a valid driver’s license with MVR checks are essential.

Qualifications

• College degree required; or any equivalent combination of training and experience which provides the required knowledge, skills, and abilities.
• 3 years’ experience working in an office environment
• 1-year supervisory experience, preferred
• Proficient in Microsoft Office Suite
• Maintain strict confidentiality
• Complete Safe From Harm training, and keep current as needed
• Must have a current valid driver’s license and pass the Salvation Army MVR check

Responsibilities

• Welcome and direct visitors
• Maintain office equipment, order supplies
• Maintain and submit weekly deposits and invoices for payment
• Assist with preparing and submitting employment applications
• Oversee payroll for employees
• File insurance claims and forms
• Coordinate vehicle records, usage, maintenance, and repairs
• Coordinate mail opening and outgoing mail
• Maintain master calendar and room usage for programs and events
• Maintain files and records, prepare emails
• Supervise custodian and maintenance staff and arrange maintenance contracts
• Assist with counting of corps income
• Attend meetings and record minutes
• Assist with corps programs and events
• Process all volunteer applications trained in Safe From Harm, and logging hours
• Perform other duties as assigned

Skills

Confidentiality

Driver's license

Education

College degree or equivalent

Tools

Microsoft Office Suite

Job description

At The Salvation Army our employees are the heartbeat of our mission. We foster a community of passionate people dedicated to changing lives and bringing hope to those who need it most.

Position Summary: The Office Manager supports daily operations by supervising all aspects of the office. This position supervises staff, volunteers, and assists with specific duties.

• Welcome and direct visitors
• Maintain office equipment, order office and janitorial supplies
• Maintain and submit weekly deposits and invoices for payment
• Assist with preparing and submitting employment applications
• Oversee payroll for employees
• File insurance claims and forms
• Coordinate vehicle records, usage, regular maintenance, and repairs
• Coordinate mail opening: post and send outgoing mail
• Maintain master calendar and room usage for programs and events
• Maintain files and records, prepare emails
• Supervise custodian and maintenance staff and arrange maintenance contracts
• Assist with counting of corps income
• Attend meetings and record minutes as requested
• Assist with corps programs and events as needed
• Process all volunteer applications trained in Safe from Harm, and logging hours
• Perform other duties as assigned

Qualifications:

Education/Experience:

• College degree required; or any equivalent combination of training and experience which provides the required knowledge, skills, and abilities
• 3 years’ experience working in an office environment
• 1-year supervisory experience, preferred

Skills, Knowledge & Abilities:

Computer Skills:

• Proficient in Microsoft Office Suite
• Maintain strict confidentiality

Certificates and Licenses:

• Complete Safe From Harm training, and keep current as needed
• Must have a current valid driver’s license and pass the Salvation Army Motor Vehicle Record check (MVR)

Additional Information

Part Time (27.5 hours)

The Salvation Army offers the following benefits:

• Health Care Benefits which include:
• AFLAC
• Voluntary life insurance benefits
• Pension contributions (currently 6.0% of your earnings) begin the first quarter after 1 year of employment.
• Vesting starts after three years of employment, 100% vested after five years of employment
• The Salvation Army also offers a 403(b) voluntary retirement savings plan in which you may participate immediately, with approved vendors. There is currently no organizational match for 403(b) contributions.
• Employee Discounts
• Paid Time Off which includes:
• Sick days begin accruing the first of the month following 30 days of employment and you may begin to use accrued sick days once available.
• Up to (6) earned sick days per year may be used as discretionary days.
• Vacation begins accruing the first of the month after one full calendar month after employment begins, and you may begin to use vacation days after (90) days of employment.
• The accrual rate is based upon years of service and approved hours worked.
• You will receive up to 2 personal days per year based on date of hire.
• Birthday off with pay.
• Paid holidays are effective immediately

The Salvation Army is an equal opportunity employer. Candidates who are back-to-work, US Veterans, people with disabilities, people who have been impacted by the justice system, and/or people without a college degree are encouraged to apply.

Mission Statement:

The Salvation Army, an international movement, is an evangelical part of the universal Christian Church. Its message is based on the Bible. Its ministry is motivated by the love of God. Its mission is to preach the gospel of Jesus Christ and to meet human needs in His name without discrimination.