Office Manager

Jobtailor; Sterling (VA); On-site; USD 60,000 - 85,000; Full time

Job summary

Jobtailor in Sterling, VA seeks a versatile professional to manage bookkeeping, payroll, and HR administration. You will handle AP/AR, GL, payroll processing, and benefit coordination while ensuring regulatory compliance and accurate financial reporting.

The role also supports HR activities, onboarding, employee records, and confidentiality. Strong tech proficiency with QuickBooks, JazzHR, and TEAMS is expected, along with organizational and problem-solving skills.

Qualifications

• Minimum of 2 years of bookkeeping/accounting experience.
• Experience with accounts payable, accounts receivable, bank reconciliations, billing, and general ledger functions.
• Knowledge of human resources administration, employment practices, benefits administration, payroll processes, personnel records management, and compliance.
• Knowledge of general business operations, office administration, vendor management, and organizational support functions.
• Proficiency with MS Office, HR platforms (JazzHR), timesheet systems, payroll systems, accounting systems (QuickBooks).
• Experience with virtual meeting platforms (e.g., TEAMS).
• Knowledge of insurance administration, claims processing, risk management principles, and document retention practices.
• Knowledge of cybersecurity awareness practices and information management systems.
• Strong organizational, analytical, problem-solving, and project management skills.
• Ability to handle confidential and sensitive information with discretion and professionalism.
• Ability to manage multiple assignments, competing priorities, and deadlines.
• Ability to sit, stand, walk, bend, stoop, and perform routine office tasks.
• Ability to lift and carry office supplies up to 25 pounds.
• Ability to maintain regular attendance and work occasional evenings or weekends as required.

Responsibilities

• Manage day-to-day bookkeeping and maintain accurate financial records.
• Handle accounts payable and accounts receivable.
• Prepare and process client billing.
• Reconcile bank and credit card accounts.
• Maintain the general ledger.
• Track incoming payments and outstanding receivables.
• Prepare financial reports for management.
• Coordinate payroll administration and related HR tasks.
• Support HR administration including recruiting, onboarding, and employee records.
• Assist with year-end accounting and tax preparation.
• Oversee office operations and maintain policies and procedures.
• Maintain licenses, certifications, and continuing education.

Skills

Bookkeeping

Accounts Payable

Accounts Receivable

General Ledger

Payroll Processing

Financial Reporting

Education

Bachelor’s Degree in Business/Related Field

SHRM-CP/PHR Certification

Tools

JazzHR

QuickBooks

Microsoft Office

Timesheet Systems

Payroll Systems

TEAMS

Job description

• Manage day-to-day bookkeeping and maintain accurate financial records
• Handle accounts payable and accounts receivable
• Prepare and process client billing
• Reconcile bank and credit card accounts
• Maintain the general ledger
• Track incoming payments and outstanding receivables
• Prepare financial reports for management
• Maintain organized financial documentation and records
• Assist with year-end accounting and tax preparation
• Coordinate payroll administration, including timesheets, project codes, leave tracking, employee status changes, benefits deductions, and communication with payroll and benefits vendors
• Support human resources administration, including recruiting, onboarding, employee records, benefits coordination, employee relations support, employee performance reviews, retention initiatives, personnel documentation, and offboarding
• Administer corporate and employee benefits insurance programs
• Maintain personnel policies, employee handbook updates, HR forms, personnel files, training records, certifications, and compliance documentation
• Monitor and support compliance with applicable employment laws, records retention requirements, confidentiality expectations, workplace security practices, and administrative procedures
• Coordinate employee training, professional certifications, cybersecurity, and other required compliance training
• Oversee day-to-day office operations, including office equipment, phones, copiers, supplies, office vendors, and administrative support functions
• Track company property, including hardware and software inventories, software licenses/subscriptions, renewals, and user access management
• Support budgeting and financial administration
• Develop, maintain, and improve administrative procedures, forms, templates, records management practices, and standard operating procedures
• Assist with organizational planning, business administration, process improvement initiatives, and special projects
• Maintain required licenses, certifications, and continuing education applicable to the position

Requirements

• Minimum of 2 years of bookkeeping/accounting experience
• Experience with accounts payable, accounts receivable, bank reconciliations, billing, and general ledger functions
• Knowledge of human resources administration, employment practices, benefits administration, payroll processes, personnel records management, and compliance
• Knowledge of general business operations, office administration, vendor management, and organizational support functions
• Proficiency with Microsoft Office Suite, HR platforms (JAZZHR), timesheet systems, payroll systems, accounting systems (QuickBooks), standard office equipment, and related business software
• Experience with virtual meeting platforms (e.g., TEAMS)
• Knowledge of insurance administration, claims processing, risk management principles, and document retention practices
• Knowledge of cybersecurity awareness practices and information management systems
• Strong organizational, analytical, problem-solving, and project management skills
• Ability to handle confidential and sensitive information with discretion and professionalism
• Ability to manage multiple assignments, competing priorities, and deadlines
• Ability to sit, stand, walk, bend, stoop, and perform routine office tasks
• Ability to lift and carry office supplies, equipment, and materials up to 25 pounds
• Ability to perform the essential functions of the position with or without reasonable accommodation
• Ability to maintain regular attendance and work occasional evenings or weekends as required
• Valid driver’s license and access to reliable transportation
• Bachelor’s degree in Business Administration, Human Resources, Public Administration, Organizational Management, or a related field preferred
• Five or more years of progressively responsible experience in accounting, payroll, human resources, business administration, and office management preferred
• Human Resources certification, such as SHRM-CP, PHR, or equivalent, preferred

Core Competencies

Demonstrates expertise in bookkeeping, accounting, and human resources administration, with a strong focus on compliance, financial reporting, and organizational support. Proficient in managing payroll processes, employee benefits, and maintaining accurate financial records while ensuring adherence to applicable laws and regulations.

Highest-signal resume keywords

• Bookkeeping Experience
• Accounts Payable Management
• Payroll Administration
• Human Resources Administration
• Financial Reporting

ATS Optimization Keywords

Hard Skills

• Bookkeeping
• Accounts Payable
• Accounts Receivable
• Bank Reconciliation
• General Ledger Management
• Financial Reporting
• Payroll Processing
• Compliance Management
• Document Retention
• Project Management

Soft Skills

• Organizational Skills
• Analytical Skills
• Problem-Solving Skills
• Discretion and Professionalism
• Time Management

Certifications & Qualifications

• Human Resources Certification (SHRM-CP, PHR)
• Bachelor’s Degree in Business Administration or Related Field

Industry Keywords

• Financial Records Management
• Employee Benefits Administration
• Compliance with Employment Laws
• Organizational Support Functions
• Insurance Administration

Tools & Technologies

• Microsoft Office Suite
• QuickBooks
• HR Platforms (JAZZHR)
• Timesheet Systems
• Payroll Systems
• Virtual Meeting Platforms (TEAMS)
• Office Equipment