Office ManagerHuman ResourcesAccounting

Radiomobile Inc; San Diego (CA); On-site; USD 34,000 - 55,000; Part time

Benefits offered by this job

401(k)

401(k) matching

Dental insurance

Health insurance

Paid time off

Vision insurance

Job summary

Radiomobile Inc is seeking a motivated individual to support the executive team across accounting, HR, and office administration. The role is hourly and expected to work in-office about 25-30 hours per week in San Diego, CA.

Responsibilities include accounts payable/receivable support, HR recruitment and onboarding, payroll coordination, benefits administration, and general administrative duties. Candidates should have strong organizational and communication skills, with proficiency in HR

Qualifications

• Degree in human resources, business administration, management, or related field preferred.
• Professional HR designation is an asset.

Responsibilities

• Support Accounts Payable and Vendor Administration tasks as described in the role.
• Assist with talent acquisition, recruitment, onboarding, and employee relations.
• Coordinate payroll information with finance and providers; manage benefits and compliance.

Skills

QuickBooks

Microsoft 365

ADP platforms

Office software

Education

Bachelor’s degree in HR/Business/Management

HR certification (SHRM-CP/SHRM-SCP/PHR/CHRP)

Job description

Benefits

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

We are seeking a motivated person that possesses a few skillsets to support a couple of our executive team members. This position is hourly and will be expected to work in office about 25-30 hours per week.

Accounting ~ (40%)

• Accounts Payable & Vendor Administration
  • Review, code, and process vendor invoices for payment.
  • Maintain vendor records, W-9 documentation, and payment terms.
  • Reconcile vendor statements and resolve billing discrepancies.
  • Assist with weekly check runs and electronic payment processing.
• Accounts Receivable Support
  • Generate customer invoices and monitor outstanding balances.
  • Assist with collections and customer account inquiries.
  • Apply customer payments and maintain accurate AR records.
• General Accounting Support
  • Perform monthly account reconciliations for assigned balance sheet accounts.
  • Assist with month-end and year-end close processes.
  • Prepare journal entries and maintain supporting documentation.
  • Maintain organized accounting records in accordance with company policies.

Human Resources Management ~ (30%)

• Talent Acquisition & Recruitment
  • Manage full-cycle recruiting, including job postings, candidate screening, interviewing, hiring, and onboarding.
  • Partner with department managers to identify staffing needs and workforce planning requirements.
  • Coordinate background checks, employment documentation, and new hire orientation.
• Employee Relations
  • Serve as the primary point of contact for employee concerns and HR-related inquiries.
  • Foster a positive, inclusive, and productive workplace culture.
  • Support conflict resolution and performance management processes.
• Compensation, Benefits, Compliance & Policy Management
  • Administer employee benefits programs and annual enrollment processes.
  • Coordinate payroll information with finance and payroll providers.
  • Assist with salary benchmarking and compensation planning.
  • Maintain compliance with federal, state/provincial, and local employment laws.
  • Develop, update, and communicate HR policies and employee handbook content.
  • Manage employee records and ensure confidentiality of personnel information.
• Training & Development
  • Coordinate employee training, professional development, and performance review programs.
  • Support leadership development initiatives and employee engagement activities

Office Administration Management ~ (30%)

• Office Operations
  • Oversee daily office operations to ensure efficiency and professionalism.
  • Manage office procedures, systems, and administrative workflows.
  • Develop and implement operational improvements where needed.
• Facilities Management
  • Coordinate office maintenance, vendor relationships, and facility services.
  • Ensure workplace safety standards and office functionality are maintained.
  • Manage office space planning and equipment needs.
• Vendor & Contract Management
  • Maintain relationships with office suppliers, service providers, and external vendors.
  • Negotiate contracts and manage administrative service agreements.
  • Monitor vendor performance and service quality.
• Executive & Administrative Support
  • Support senior management with administrative coordination as needed.
  • Assist with corporate events, meetings, company communications, and special projects.
  • Ensure effective records management and document retention practices.
  • Purchasing office supplies and managing facilities and storage warehouses.

Qualifications

• Education
  • Degree in human resources, Business Administration, Management, or a related field preferred.
  • Professional HR designation (SHRM-CP, SHRM-SCP, PHR, CHRP, or equivalent) is considered an asset.
• Experience
  • Minimum 5 years of progressive experience in Human Resources and/or Office Administration.
  • Previous management or supervisory experience preferred.
  • Experience managing employee relations, recruitment, and office operations.
• Skills & Competencies
  • Strong knowledge of employment laws and HR best practices.
  • Excellent organizational and time-management skills.
  • Exceptional communication and interpersonal abilities.
  • Strong problem-solving and decision-making skills.
  • Ability to handle confidential information with discretion.
  • Proficiency with Quickbookds, Microsoft 365, ADP platforms, and office management software