Office Manager

Tavrn.ai; San Francisco (CA); On-site; USD 70,000 - 90,000; Full time

Benefits offered by this job

Comprehensive medical, dental, and视ion

On-site SF office

Competitive salary

Job summary

Tavrn.ai is seeking an experienced Office Manager/People Operations professional for our San Francisco headquarters. You will own day-to-day office operations, vendor relationships, and onboarding/offboarding, ensuring smooth logistics for a growing team.

You’ll support executives, manage calendars and travel, coordinate HR-related tasks, and help maintain confidential employee records and compliance programs. This role is on-site in SF with a collaborative startup culture.

Qualifications

• 3–6+ years in office management, executive assistance, people operations, or a similar role
• Strong organizational skills and the ability to juggle competing priorities without dropping details
• Experience supporting HR functions such as onboarding, benefits administration, or recruiting coordination
• Excellent written and verbal communication, with a warm, professional demeanor
• Sound judgment and discretion with sensitive information
• Comfort with Google Workspace, Slack, and an HRIS/ATS
• Proactive and self-directed, with comfort in ambiguity
• B2B SaaS, legal tech, or other regulated-industry experience is a plus
• Familiarity with security and compliance practices (SOC 2, HIPAA awareness) is a plus

Responsibilities

• Manage the day-to-day office: supplies, snacks, mail and packages, equipment, and workspace setup
• Own vendor relationships (facilities, cleaning, IT/equipment, catering) and keep contracts and invoices organized
• Coordinate with building management on repairs, access, and safety
• Plan team events, offsites, lunches, and visitor and customer visits
• Support executives with calendar management, travel booking, and expense reconciliation
• Own the new-hire onboarding experience: offer paperwork, equipment and account setup, and first-day logistics
• Coordinate offboarding, including equipment return and access removal with IT
• Maintain employee records, org charts, and the employee handbook, with accuracy and confidentiality
• Administer benefits enrollment, PTO tracking, and payroll inputs with our PEO/payroll provider
• Help run people programs such as team culture initiatives, anniversaries, and engagement surveys
• Document processes and build checklists and templates so things scale as we grow
• Support compliance basics, such as I-9s, required postings, and security-awareness training coordination

Skills

Office management

Executive support

HR coordination

Communication

Discretion

Google Workspace & Slack

Proactive & autonomous

Regulated industries experience

Security/compliance awareness

Tools

Google Workspace

Slack

HRIS/ATS (Rippling, Gusto, Deel)

Job description

What You'll Do

• Manage the day-to-day office: supplies, snacks, mail and packages, equipment, and workspace setup

• Own vendor relationships (facilities, cleaning, IT/equipment, catering) and keep contracts and invoices organized

• Coordinate with building management on repairs, access, and safety

• Plan team events, offsites, lunches, and visitor and customer visits

• Support executives with calendar management, travel booking, and expense reconciliation

• Own the new-hire onboarding experience: offer paperwork, equipment and account setup, and first-day logistics

• Coordinate offboarding, including equipment return and access removal with IT

• Maintain employee records, org charts, and the employee handbook, with accuracy and confidentiality

• Administer benefits enrollment, PTO tracking, and payroll inputs with our PEO/payroll provider

• Help run people programs such as team culture initiatives, anniversaries, and engagement surveys

• Document processes and build checklists and templates so things scale as we grow

• Support compliance basics, such as I-9s, required postings, and security-awareness training coordination

What We're Looking For

• 3-6+ years in office management, executive assistance, people operations, or a similar role, ideally at a startup or high‑growth company

• Strong organizational skills and the ability to juggle competing priorities without dropping details

• Experience supporting HR functions such as onboarding, benefits administration, or recruiting coordination

• Excellent written and verbal communication, with a warm, professional demeanor

• Sound judgment and discretion with sensitive information

• Comfort with Google Workspace, Slack, and an HRIS (e.g., Rippling, Gusto, Deel) or ATS

• Proactive and self‑directed, with comfort in ambiguity

• B2B SaaS, legal tech, or other regulated‑industry experience is a plus

• Familiarity with security and compliance practices (e.g., SOC 2, HIPAA awareness) is a plus

Why Tavrn

• Join a Series A company at an inflection point, with real influence over how we operate

• Competitive salary range of $70,000-$90,000 (placement within range based on experience and qualifications)

• Comprehensive medical, dental, and vision benefits

• On‑site, 5 days/week in our San Francisco office