Office Manager

Evlo AI; San Francisco (CA); Hybrid; USD 80,000 - 120,000; Full time

Job summary

Evlo AI in San Francisco is seeking a hands-on Office Operations Manager to own day-to-day facilities, vendor relationships, onboarding, and systems that keep a hybrid team running smoothly.

The role directly shapes employee experience, team productivity, and operational efficiency as the company scales. You will interact with executives and cross-functional partners daily to maintain a thriving workplace.

Qualifications

• 3-6 years in office management or administrative operations in tech or startup settings.
• Ability to manage projects from vendor selection to execution and follow-up.
• Proficiency with Google Workspace, Slack, and HRIS platforms.
• Strong negotiation skills for contracts and SLAs.

Responsibilities

• Own office operations end-to-end for a San Francisco team.
• Manage vendor relationships, contracts, renewals and service levels.
• Coordinate onboarding, workspace setup, and IT provisioning.
• Plan company events, all-hands, and team celebrations with budgets.
• Maintain workplace tools and expense workflows and HRIS data hygiene.
• Support recruiting logistics and travel arrangements.
• Serve as primary contact for facilities, safety, and compliance.

Skills

Office management

Vendor management

Project coordination

Google Workspace

Slack

HRIS systems

Communication

Education

Bachelor's degree in business administration

Tools

BambooHR

Rippling

Gusto

Job description

About The Role

The role owns the day-to-day operations of a growing San Francisco technology company: office logistics, vendor management, onboarding coordination, and the systems that keep a hybrid team running smoothly.

About The Role

The role owns the day-to-day operations of a growing San Francisco technology company: office logistics, vendor management, onboarding coordination, and the systems that keep a hybrid team running smoothly. This is a high-impact position at a well-funded company — the person in this seat directly shapes employee experience, team productivity, and how efficiently the business operates as it scales.

Key Responsibilities

• Own office operations end-to-end: facilities coordination, supplies, equipment, mail, and day-to-day logistics for the San Francisco team
• Manage vendor relationships and contracts — caterers, cleaning services, office leases, IT equipment suppliers — including negotiating terms and tracking renewals
• Coordinate onboarding for new hires: workspace setup, equipment provisioning with IT, welcome logistics, and first-week scheduling
• Plan and execute company events, offsites, all-hands meetings, and team celebrations, managing budgets and timelines independently
• Administer workplace tools and systems including expense workflows (Ramp, Expensify, or similar), HRIS data hygiene, and office management software
• Support recruiting logistics: interview scheduling, candidate coordination, and travel arrangements
• Serve as the primary point of contact for facilities issues, safety protocols, and compliance-related workplace requirements

What We Are Looking For

• 3-6 years of office management or administrative operations experience, ideally in a technology or startup environment
• Demonstrated ability to run projects independently, from vendor selection through execution and follow-up
• Hands-on proficiency with Google Workspace, Slack, and expense/HRIS platforms (BambooHR, Rippling, Gusto, or similar)
• Strong vendor management skills with experience negotiating contracts and managing service-level expectations
• Excellent written and verbal communication; comfortable interacting with executives and cross-functional partners daily
• Bachelor's degree in business administration, operations, or a related field, or equivalent practical experience
• Bonus: experience with facilities management, event production, bookkeeping basics (QuickBooks), or supporting a fully remote/hybrid workforce