Office Manager

Evlo AI; Los Angeles (CA); Remote; USD 65,000 - 90,000; Full time

Job summary

Evlo AI, a remote-first technology company, seeks an Office Manager to keep people, processes, and logistics running smoothly so teams can stay focused on product development.

The role coordinates onboarding, vendor relations, events, and tooling across departments, reporting to leadership on operational health. 3–5 years in tech startups preferred, with strong communication and budget-management skills.

Qualifications

• 3–5 years in office management, operations, or EA in tech/startup.
• Proficiency with GSuite, Slack, Okta, HRIS platforms, and expense systems.
• Bachelor's degree in business administration or related field, or equivalent.
• Strong communication and proactive, service-oriented mindset.
• Experience budgeting and vendor negotiations.

Responsibilities

• Own end-to-end onboarding: equipment, accounts, access provisioning (Okta, Slack, GSuite), and first-week scheduling for new hires.
• Manage vendor relationships and procurement — office supplies, software subscriptions, and service contracts — tracking spend against budget
• Plan and execute company events, offsites, and team gatherings, including logistics, travel, and vendor coordination
• Administer office operations tools and systems, including expense management (Ramp, Expensify), HRIS data hygiene, and facilities coordination
• Serve as the primary point of contact for facilities, IT, and people-operations requests, triaging and resolving issues quickly
• Support executives with scheduling, travel, and special projects as needed
• Build and document operational processes and playbooks to keep a distributed team running efficiently

Skills

Office management

Vendor negotiation

Communication

Prioritization

Education

BA/BS in business

Tools

GSuite

Slack

Okta

HRIS platforms

Expense systems

Job description

About The Role

The role owns the day-to-day operations of a remote-first technology company: keeping people, processes, and logistics running smoothly so teams can focus on building product.

The Office Manager acts as the central point of coordination across departments — managing vendors, onboarding, tooling, and company events — and reports directly to leadership on operational health.

Key Responsibilities

• Own end-to-end onboarding: coordinate equipment, accounts, access provisioning (Okta, Slack, GSuite), and first-week scheduling for new hires
• Manage vendor relationships and procurement — office supplies, software subscriptions, and service contracts — tracking spend against budget
• Plan and execute company events, offsites, and team gatherings, including logistics, travel, and vendor coordination
• Administer office operations tools and systems, including expense management (Ramp, Expensify), HRIS data hygiene, and facilities coordination
• Serve as the primary point of contact for facilities, IT, and people-operations requests, triaging and resolving issues quickly
• Support executives with scheduling, travel, and special projects as needed
• Build and document operational processes and playbooks to keep a distributed team running efficiently

What We Are Looking For

• 3-5 years of office management, operations, or executive-assistant experience, ideally in a technology or startup environment
• Proficiency with operational tooling: GSuite, Slack, Okta/identity tooling, HRIS platforms (Rippling, Gusto, or similar), and expense systems
• Demonstrated ability to juggle competing priorities across onboarding, procurement, events, and executive support
• Strong written communication and a proactive, service-oriented mindset
• Experience managing budgets and negotiating with vendors
• Bachelor's degree in business administration, communications, or a related field, or equivalent practical experience
• Bonus: Experience supporting a remote-first or hybrid workforce; familiarity with facilities management; event-planning background