Office Manager

Valkyrie; Austin (TX); On-site; USD 60,000 - 85,000; Full time

Benefits offered by this job

Open and unlimited PTO & Sick time

401K

Flexible hours

Parking Included

Stocked kitchen with healthy snacks

Team events and catered lunches

Job summary

Valkyrie in Austin, TX is seeking an experienced Office Manager to support the CEO, COO, and CSO. You will manage complex calendars, book domestic and international travel, and keep the office running smoothly with IT and facilities tasks. The role grows to include insurance renewals and broader operations.

This is a hands-on, varied role ideal for a proactive team player who can juggle multiple priorities and maintain discretion across confidential information.

Qualifications

• 5+ years experience in office administration or similar role.
• Experience supporting senior executives.
• Proven ability to manage busy calendars and arrange complex travel.
• Strong organizational skills with attention to detail and follow-through.
• Clear, warm, professional communication both written and in person.
• Discretion with confidential information and sound judgment.

Responsibilities

• Coordinate office operations day to day and manage building/vendor relations.
• Lead calendar management for executives, plan meetings, and coordinate travel itineraries.
• Organize company events and off-sites, including budgeting and logistics.
• Oversee IT tasks like laptop provisioning and account access; support onboarding/offboarding.
• Help manage expenses and procure supplies, equipment, and services.

Skills

Calendar management

Executive support

Travel coordination

Office administration

IT administration

Vendor coordination

Discretion

Communication

Tech savvy

Event planning

Tools

Google Workspace

Microsoft 365

Video conferencing tools

Job description

Valkyrie is an applied AI and sciences company that builds industry-defining solutions across AI, machine learning, knowledge engineering, and emerging deep tech. Our interdisciplinary teams work end-to-end — from data and modeling through deployment and scale — solving complex, high-impact problems for clients across commercial and government sectors. Our work spans organizations including SiriusXM, Activision, Chubb Insurance, and the U.S. Department of Defense. Founded in 2017 and headquartered in Austin, TX, Valkyrie operates at the intersection of deep technical rigor, operational excellence, and real-world impact — with a mission of purposeful science for human advancement.

Office Manager Job Description

Location: Austin, TX

Expected Travel: 0-20%

The Office Manager is a new role that combines executive assistance with office management. You will keep our CEO, COO, and CSO organized and focused, with the CEO as your primary partner, and you will keep the office itself running smoothly for everyone else. Calendar management and travel booking are the heart of the job. Around that core, you will coordinate meetings, plan company events, and own the practical side of IT, such as laptops and account access. Over time the role will grow to take on operations work like commercial insurance renewals. This is a good fit for someone who likes variety, anticipates what people need before they ask, and takes pride in being the person a team can rely on.

Office Operations

• Serve as the main point of contact for building management, vendors, and service providers
• Keep the office stocked, organized, and running smoothly day to day
• Order supplies and equipment, and track office-related spending
• Take on operations projects as the role grows, such as coordinating business insurance renewals

Executive Support

• Manage complex, frequently changing calendars for the executive team, with the CEO's calendar as your first priority
• Book and manage domestic and international travel, including flights, lodging, ground transportation, and detailed itineraries
• Protect executives' time by prioritizing requests, resolving scheduling conflicts, and flagging what needs attention
• Prepare and submit expense reports for the executives you support
• Handle confidential information with discretion and sound judgment

Meetings and Events

• Coordinate internal and external meetings, including scheduling, rooms, video links, agendas, and catering
• Plan and run company events from start to finish, including team off-sites and the annual holiday party
• Manage event budgets, venues, vendors, and day-of logistics
• Welcome visitors and make sure guests have what they need

IT administration

• Maintain the company laptop and equipment inventory
• Prepare and distribute laptops to new hires, and collect equipment when people leave
• Manage account access, including setting up new accounts and removing access at off-boarding
• Partner with HR so onboarding and off-boarding run smoothly on day one and last day

Office Manager Qualifications

• 5+ years experience in office administration, office management or similar relevant experience
• Experience supporting senior executives
• Proven skill managing busy calendars and arranging complex travel
• Exceptional organization and follow-through, with the ability to juggle several priorities without dropping details
• Clear, warm, professional communication, both written and in person
• Discretion and good judgment with confidential information
• Comfort with technology, including Google Workspace or Microsoft 365, video conferencing tools, and basic laptop setup and troubleshooting
• A proactive, resourceful approach: you spot problems early and solve them without being asked
• Flexibility to wear many hats in a small, fast-moving company

Preferred Qualifications

• Experience in a startup, science, or technology company
• Experience planning off-sites or company events for 40 or more people
• Familiarity with Rippling or a similar platform for device and access management
• Exposure to vendor contracts, business insurance, or facilities management
• Open and unlimited PTO & Sick time
• 401K
• Flexible hours, work from home as needed
• Parking Included
• Stocked kitchen with healthy snacks, drinks, coffee, etc
• Team events including happy hours, catered lunches, and other fun outings
• Innovative, collaborative, and fun work environment that fosters a positive and supportive culture for growth

Full-time Employment

Ability to work as a full-time employee