Workplace & Office Operations Manager

groundcover; San Francisco (CA); On-site; USD 60,000 - 90,000; Full time

Job summary

groundcover is seeking an in-office Operations role in San Francisco to own the daily running of the office, manage vendor relationships, and partner with the Marketing team on events and conferences.

You will drive culture, onboarding, and smooth office experiences while owning budgets and vendor contracts in a fast-paced startup environment.

Qualifications

• 1–2 years in office management or operations in tech startups.
• Detail-oriented with strong multitasking skills.
• Motivated to grow in Office Ops and Marketing Events.
• Self-starter with ownership and autonomy.

Responsibilities

• Run daily office operations across facilities and supplies.
• Manage vendor contracts and budgets for catering, equipment, and events.
• Support culture, celebrations, onboarding and team experiences.
• Coordinate with People/IT for new-hire processes.
• Assist Marketing events with logistics and on-site activities.

Skills

Office management

Operations coordination

Event planning

Vendor management

Budget administration

Job description

At groundcover, we build fast, and our office is where the energy happens. As part of our growing Operations team, you will be central to making our San Francisco office run seamlessly while driving team culture and company momentum.

This role is an exceptional opportunity for someone looking to bridge the worlds of workplace employee experience and hands-on marketing events. Working closely with our VP Marketing, you’ll get to blend day-to-day office ownership with the excitement of producing high-impact marketing events and conferences.

Important: this is a full-time, in-office role based in our office in San Francisco. We’re looking for someone who wants to be present, and sees in-office ownership as an advantage!

What You'll Own

• The office, end to end: Run all daily operations across facilities, supplies and vendor relationships. Be the first to notice what’s not working and the first to fix it.
• Manage and track office budgets: Manage vendor contracts for everything from catering and equipment to event logistics.
• Culture and employee experience: Own our SF office culture moments, team celebrations, Happy Hours, company swag and the day-to-day initiatives that make this a place people are glad to come to.
• Onboarding & operations support: Coordinate with People team and IT to make new-hire arrivals seamless and departures smooth as part of the core Operations team.
• Marketing events: Work closely with the Marketing team to support select events, meetups, and industry conferences, providing hands-on exposure to event marketing. Help coordinate logistics, vendors, promotional materials and swag, and support event execution and on-site activities. Take ownership of select event-related projects and tasks as needed.

Requirements

• 1-2 years of experience in office management, workplace operations, or a similar role -ideally at a fast-growing startup or tech company.
• Multitasking & adaptability: Detail-oriented, and ability to juggle multiple moving parts, prioritize effectively, and stay calm and clear-headed when plans change quickly.
• High motivation: passion, and ambition to step into and build a career at the intersection of Office Operations, Employee Experience, and Marketing Events.
• High ownership mentality: A self-starter who doesn't wait to be told what needs doing; you thrive when given ownership and autonomy.