VC-Backed EA & Office Manager — SF (Onsite)

Career Group; San Francisco (CA); On-site; USD 100,000 - 120,000; Full time

Benefits offered by this job

Medical coverage

Lunch provided

401(k) match

Job summary

Career Group is seeking a sharp Executive Assistant / Office Manager to support its investment team in San Francisco. This fully onsite role combines executive support with hands-on office management, ensuring a welcoming, polished workspace and seamless day-to-day operations.

The ideal candidate thrives in a fast-paced, high-performance environment, is highly organized, tech-savvy, and hospitality-minded, with 2–4 years of EA experience and proficiency in calendar, travel, and expense

Qualifications

• 2–4 years of experience in an Administrative or Executive Assistant role.
• Experience in finance, technology, investment management, or professional services preferred.
• Proven ability to manage calendars, travel arrangements, expenses, and meeting coordination.
• Strong organizational skills with high attention to detail and accuracy.
• Proactive, resourceful, and capable of independent follow-through.
• Excellent written and verbal communication with a professional demeanor.

Responsibilities

• Provide executive support to investment team across SF and NY offices.
• Manage complex calendars, arrange travel, and process expense reports.
• Coordinate meetings, prepare materials, and ensure follow-up actions.
• Support cross‑functional events, portfolio company visits, and board meetings.
• Oversee day-to-day SF office operations, greet guests, and maintain a polished space.
• Anticipate needs and streamline administrative workflows while balancing priorities.

Skills

Calendar management

Travel coordination

Expense reporting

Office operations

Hospitality mindset

Tools

Notion

AI-powered tools

Job description

Career Group is seeking a sharp Executive Assistant / Office Manager to support its investment team in San Francisco. This fully onsite role combines executive support with hands-on office management, ensuring a welcoming, polished workspace and seamless day-to-day operations.

The ideal candidate thrives in a fast-paced, high-performance environment, is highly organized, tech-savvy, and hospitality-minded, with 2–4 years of EA experience and proficiency in calendar, travel, and expense