Office Manager

Hl Mando America Corp; San Francisco (CA); On-site; USD 58,000 - 127,000; Full time

Benefits offered by this job

Health insurance

Dental & Vision

Life insurance

401(k)

Paid time off

Professional development

Job summary

HL Mando America Corp in San Francisco, CA is seeking an experienced Office Manager to provide comprehensive administrative support across multiple entities in a small-office environment. The role combines HR, accounting, general affairs, and facility management, requiring a seasoned generalist who can work autonomously and prioritize across disciplines.

As the primary administrative contact, you will coordinate recruiting, payroll-related tasks, accounts payable/receivable, vendor management,

Qualifications

• Bachelor’s degree or higher required.
• Minimum 10 years of progressive administrative experience across HR, accounting, general affairs, and facility management.
• Proven ability to independently manage multiple functions in a small-organization setting.

Responsibilities

• Support full-cycle recruiting, onboarding, and offboarding; maintain employee records and attendance.
• Process A/P/A/R, invoices, and expense reports; manage petty cash; assist with monthly closing.
• Oversee office supplies, vendor relationships, vehicles, assets, and events.
• Coordinate facilities maintenance, safety systems, space, utilities, and security.
• Provide cross-entity administrative support across HR, accounting, and facilities.

Skills

HR management

Accounting

Facilities mgmt

Vendor relations

MS Office

Communication

Time management

Autonomy

Education

Bachelor’s degree or higher

Tools

MS Office

ERP systems

Job description

If you are unable to complete this application due to a disability, contact this employer to ask for an accommodation or an alternative application process.

Office Manager

Indirect San Francisco, CA, US

Salary Range: $58,350.00 To $126,615.00 Annually

Job Summary:This position provides comprehensive administrative support across multiple entities within a small-office environment, independently managing a broad range of functions including Human Resources, Accounting, General Affairs, and Facility Management. The role requires a seasoned generalist who can operate autonomously, prioritize effectively across multiple disciplines, and serve as the primary administrative point of contact for the supported entities.

Key Responsibilities include the following (other duties may be assigned as needed):

• Support full-cycle recruiting, onboarding, and offboarding; maintain employee records and attendance; coordinate payroll and benefits administration; and support HR policy compliance and employee relations.
• Process accounts payable/receivable, invoices, and employee expense reports; manage petty cash; track budgets; and assist with monthly closing in coordination with corporate finance.
• Manage office supplies and purchasing; oversee vendor relationships (cleaning, landscaping, pest control); administer company vehicles, cell phones, and assets; and coordinate company events and travel arrangements.
• Coordinate building maintenance, repairs, and service contracts; oversee office safety and security systems (CCTV, access control); and manage space, utilities, and general facility upkeep.
• Provide administrative support across multiple entities, coordinating HR, accounting, general affairs, and facility-related activities as needed.

Qualifications:

Education and Experience:

• Bachelor’s degree or higher required.
• Minimum 10 years of progressive experience across administrative functions such as Human Resources, Accounting, General Affairs, and/or Facility Management.
• Demonstrated ability to independently manage multiple functions in a small-organization or generalist setting.

Skills and Competencies:

• Excellent verbal and written communication skills, with the ability to work independently and interface effectively across all levels of the organization.
• Strong organizational, multitasking, and prioritization skills.
• Proficiency in Microsoft Office (Excel, Word, PowerPoint) and familiarity with business/ERP systems.
• High level of discretion and integrity in handling confidential HR and financial information.
• Self-motivated and adaptable, comfortable owning diverse responsibilities with minimal supervision.

Working Conditions:This position typically operates in an office environment. Occasional travel may be required for recruitment events or training sessions.

Physical Requirements:

• Ability to sit for extended periods while working at a computer.
• Occasional lifting of items up to 20 lbs.
• Frequent walking, standing, and bending as needed to perform duties.

Remote Work:Salaried Exempt, Full-Time. Not Eligible for Hybrid Remote Work Schedule.

Compensation and Benefits:Competitive Salary commensurate with experience. Benefits package includes

• health
• dental & vision insurance
• life insurance and other supplemental benefits
• 401(k) plan
• paid time off
• and professional development opportunities.

Equal Opportunity Employer Statement:HL Mando is an equal opportunity employer and values diversity in our workplace. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, or disability status.