Office Manager

N.N. Jaeschke, Inc.; San Diego (CA); On-site; USD 29,000 - 40,000; Full time

Job summary

N.N. Jaeschke, Inc. is seeking an organized Office Manager in San Diego to oversee front desk operations, manage office and kitchen inventory, and support executive functions.

The role runs Monday through Friday, 8:00 AM to 4:30 PM, with a hands-on approach to administrative tasks and calendar management. The position is full-time with compensation at $25.00 per hour. The successful candidate will ensure a welcoming reception, handle mail, ordering, and coordinating branch events and staff

Qualifications

• Greet all walk-ins and direct visitors.
• Staff the front desk during business hours M-F 8:00 AM – 4:30 PM.
• Process incoming and outgoing mail daily.
• Maintain inventory for kitchen and office supplies.
• Organize mail/supply room and meeting rooms.

Responsibilities

• Manage front and executive office functions without direct reports.
• Coordinate branch events and vendor meet & greet sessions.
• Prepare slide decks for monthly staff meetings and maintain calendars.

Skills

Front desk management

Office organization

Inventory control

Event coordination

Vendor liaison

Job description

We are seeking an organized and proactive Office Manager to manage office operations and support various administrative functions. This role involves greeting walk-ins, ensuring the front desk is staffed during business hours (M-F, 8:00 AM – 4:30 PM), and handling a range of office and kitchen inventory tasks.

This role will be managing the front and executive office functions and not supervising direct report employees.

Full-time role

Compensation: $25.00 /hour; direct experience highly considered.

Address: 9610 Waples St. San Diego, CA 92121

Requirements

• Greet all walk ins
• Responsible for ensuring front desk is staffed M-F 8:00 – 4:30
• Process incoming and outgoing mail daily
• Process checks/keep check log
• Check stock/keep inventory for kitchen supplies
• Check stock/keep inventory for office supplies
• Order office and kitchen supplies as needed
• Organization of mail/supply room
• Organization of kitchen/lounge
• Maintain inventory of storage boxes
• Processing and tracking of ARC applications
• Processing and tracking of key/fob/parking pass distribution
• Scan violation responses to shared mailbox
• Scan insurance mail to shared mailbox
• Maintain meeting room calendars
• Maintain company calendar
• Maintain board meeting calendar
• Daily WorkVivo posting for out of office/announcements
• Handle TownSq requests for assigned clients
• New homeowner welcome packets
• Return mail processing per policy
• Produce slide deck for monthly staff meeting
• Branch event planning (Vendor Fair, Appreciation events, etc.)
• Branch point of contact for annual Associa Cares golf tournament
• Special projects, as assigned by executive team
• Branch social media postings
• Schedule front desk coverage monthly calendar
• Work with VP to schedule vendor meet & greets
• Other tasks as needed

We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity or expression, pregnancy, age, national origin, disability status, genetic information, protected veteran status, or any other characteristic protected by law.