WD-Office Assistant

West Development, LLC; Carlsbad (CA); On-site; USD 21,000 - 29,000; Part time

Job summary

West Development is seeking an Office Assistant to support daily office operations at the reception desk in Carlsbad, CA. This part-time, on-site role involves greeting visitors, answering calls, and managing deliveries, with 15–20 hours weekly over three weekday shifts from 8:00 AM to 3:00 PM.

You’ll help with scheduling, HR documents, benefits tasks, and general clerical duties across departments, ensuring an organized, welcoming environment for team members and guests.

Qualifications

• High school diploma or GED equivalent.
• Reliable transportation, a valid driver’s license, and current car insurance.
• Strong professional communication skills, both written and verbal.
• Proficiency with Microsoft Office applications, such as Outlook, MS Word, and MS Excel.
• Detail-oriented, with strong proofreading skills and the ability to review work for accuracy and completeness.
• Resourceful, proven problem-solving skills, and the ability to adapt quickly to new situations.
• Willingness to learn and use a variety of software applications, including ADP WFN, SharePoint, Indeed, and SurveyMonkey.

Responsibilities

• Maintain office cleanliness, restock supplies and snack bar, and ensure an organized and tidy workspace.
• Greet visitors and answer calls to the main phone line.
• Set up conference rooms for meetings.
• Run errands such as picking up office supplies and lunch for meetings.
• Enter and update team member information in ADP, including address changes and other demographic information.
• Assist with scheduling of interviews, conducting phone screens, and organizing talent acquisition documents.
• Support benefits administration tasks, such as waiver processing, enrollment updates, and benefits communications.
• Provide mailing support by creating labels, assembling mailers, and ensuring timely delivery to the postal office. Additionally, will also follow up on returned mail to ensure proper contact information.
• Assist with Human Resources filing, including maintaining accurate electronic and physical team member records.
• Complete Verification of Employment (VOE) requests.
• Provide general project support to the Human Resources team as needed.
• Assist with the planning and coordination of team events.

Skills

Communication skills

MS Office

Detail-oriented

Problem-solving

Adaptability

Willingness to learn

Education

High school diploma or GED

Tools

ADP WFN

SharePoint

Indeed

SurveyMonkey

Job description

If you are unable to complete this application due to a disability, contact this employer to ask for an accommodation or an alternative application process.

WD-Office Assistant

Regular Part-Time Carlsbad, CA, US

7 days ago Requisition ID: 1318

The Office Assistant supports daily office operations and creates a welcoming environment for guests and team members. This part-time position is based at the reception desk and includes greeting visitors, answering incoming calls, and managing deliveries. The Office Assistant also supports a clean and well-stocked breakroom, places supply orders, and provides general clerical support to various departments as needed. This is an on-site role for 15-20 hours per week with hours worked over 3 weekday shifts from 8:00AM – 3:00PM

Essential Job Functions

• Maintain office cleanliness, restock supplies and snack bar, and ensure an organized and tidy workspace
• Greet visitors and answer calls to the main phone line.
• Set up conference rooms for meetings.
• Run errands such as picking up office supplies and lunch for meetings.
• Enter and update team member information in ADP, including address changes and other demographic information.
• Assist with scheduling of interviews, conducting phone screens, and organizing talent acquisition documents.
• Support benefits administration tasks, such as waiver processing, enrollment updates, and benefits communications.
• Provide mailing support by creating labels, assembling mailers, and ensuring timely delivery to the postal office. Additionally, will also follow up on returned mail to ensure proper contact information.
• Assist with Human Resources filing, including maintaining accurate electronic and physical team member records.
• Complete Verification of Employment (VOE) requests.
• Provide general project support to the Human Resources team as needed.
• Assist with the planning and coordination of team events.

Qualifications

• High school diploma or GED equivalent
• Reliable transportation, a valid driver’s license, and current car insurance
• Strong professional communication skills, both written and verbal
• Proficiency with Microsoft Office applications, such as Outlook, MS Word, and MS Excel.
• Detail-oriented, with strong proofreading skills and the ability to review work for accuracy and completeness
• Resourceful, proven problem-solving skills, and the ability to adapt quickly to new situations.
• Willingness to learn and use a variety of software applications, including ADP WFN, SharePoint, Indeed, and SurveyMonkey

Physical Requirements of the Position

• This position operates in a professional office environment with standard office equipment.
• While performing the duties of this job, the team member is regularly required to:
• Sit or stand for extended periods of time.
• Use hands and fingers to operate a computer keyboard, mouse, and phone.
• Communicate verbally and in writing
• Occasionally lift office supplies up to 15 pounds.
• Occasional driving for errands is required; mileage reimbursement is provided.
• The physical demands described here are representative of those that must be met to successfully perform the essential functions of this job.

Our pay ranges are determined by the role, level, and location. The range listed in this job posting reflects the minimum and maximum salary we reasonably expect to offer to new hires in California. Individual pay within this range is based on factors such as relevant job-related skills, experience, education, training, and work location. We are committed to pay transparency and ensuring fair compensation for all employees.

West Development is an E-Verify and Equal Opportunity Employer. We are committed to building a diverse workforce and fostering an inclusive, people-first culture. We do not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity or expression, national origin, age, disability, veteran status, or any other characteristic protected by applicable law.