Office Manager

Associa; San Diego (CA); On-site; USD 28,413 - 40,467; Full time

Job summary

Associa in San Diego is seeking an organized Office Manager to oversee office operations and administrative support functions. This full-time role requires ensuring front desk coverage and managing office inventory among various tasks. The position offers a compensation of $25.00 per hour based on experience.

The ideal candidate will demonstrate strong organizational skills and attention to detail, contributing to the effective functioning of the office. Additional responsibilities include coordinating staff meetings and special events.

Qualifications

• Experience in office management or administrative roles is preferred.
• Ability to handle multiple tasks and prioritize effectively.
• Strong attention to detail.

Responsibilities

• Manage office operations and ensure front desk coverage.
• Oversee kitchen and office supply inventory.
• Coordinate monthly staff meetings and special events.

Skills

Organizational skills

Inventory management

Customer service

Communication skills

Job description

With more than 225 branch offices across North America, Associa is building the future of community for nearly five million residents worldwide. Our 11,000+ team members lead the industry with unrivaled education, expertise, and trailblazing innovation. For more than 43 years, Associa has brought positive impact and meaningful value to communities. To learn more, visit www.associaonline.com.

Job Description

We are seeking an organized and proactive Office Manager to manage office operations and support various administrative functions. This role involves greeting walk-ins, ensuring the front desk is staffed during business hours (M-F, 8:00 AM – 4:30 PM), and handling a range of office and kitchen inventory tasks.

This role will be managing the office and not direct reports.

Full time role

Compensation: $25.00 /hour; direct experience highly considered.

Address: 9610 Waples St. San Diego, CA 92121

Requirements

• Greet all walk ins
• Responsible for ensuring front desk is staffed M-F 8:00 – 4:30
• Process incoming and outgoing mail daily
• Process checks/keep check log
• Check stock/keep inventory for kitchen supplies
• Check stock/keep inventory for office supplies
• Order office and kitchen supplies as needed
• Organization of mail/supply room
• Organization of kitchen/lounge
• Maintain inventory of storage boxes
• Processing and tracking of ARC applications
• Processing and tracking of key/fob/parking pass distribution
• Scan violation responses to shared mailbox
• Scan insurance mail to shared mailbox
• Maintain meeting room calendars
• Maintain company calendar
• Maintain board meeting calendar
• Daily Work Vivoposting for out of office/announcements
• Handle TownSq requests for assigned clients
• New homeowner welcome packets
• Return mail processing per WDO policy
• Produce slide deck for monthly staff meeting
• Branch event planning (Vendor Fair, Appreciation events, etc.)
• Branch point of contact for annual Associa Cares golf tournament
• Special projects, as assigned by executive team
• Branch social media postings
• Schedule front desk coverage monthly calendar
• Work with VP to schedule vendor meet & greets
• Other tasks as needed

We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity or expression, pregnancy, age, national origin, disability status, genetic information, protected veteran status, or any other characteristic protected by law.