Office Manager

Grant-Shannon Staffing; Saint Louis Park (MN); On-site; USD 60,000 - 90,000; Full time

Job summary

Grant-Shannon Staffing is seeking an Office Manager / Executive Assistant / Human Resources Manager to serve as the operational backbone of a small business. This role provides direct support to leadership, oversees day-to-day office operations, and manages key HR functions.

The ideal candidate is proactive, organized, and capable of wearing multiple hats in a fast-paced, team-oriented environment. They will help create efficient processes, support employee engagement, and ensure professional

Qualifications

• 3-5 years of experience in office administration, executive support, human resources, or business operations.
• Strong organizational and multitasking skills with the ability to manage competing priorities.
• Excellent written and verbal communication skills.
• High level of professionalism, judgment, and discretion.

Responsibilities

• Provide direct administrative support to ownership and senior leadership.
• Manage calendars, appointments, meetings, and travel arrangements.
• Prepare correspondence, reports, presentations, and meeting agendas.
• Screen calls, emails, and inquiries, ensuring timely follow-up.
• Assist with special projects and company initiatives.
• Maintain confidentiality regarding business and personnel matters.

Skills

Office administration

Executive support

Human resources

Organizational skills

Communication

Microsoft Office

Education

Bachelor's degree

Tools

Microsoft Office

Job description

We are seeking a versatile, highly organized, and proactive professional to serve as our Office Manager / Executive Assistant / Human Resources Manager. In a small business environment, this role is the operational backbone of the company, providing direct support to leadership, overseeing day-to-day office operations, and managing key human resources functions.

The ideal candidate is a self-starter who enjoys wearing multiple hats, takes initiative, solves problems independently, and thrives in a fast-paced, team-oriented environment. This individual will help create efficient processes, support employee engagement, and ensure the organization runs smoothly and professionally.

Key Responsibilities

Executive Support

• Provide direct administrative support to ownership and senior leadership.
• Manage calendars, appointments, meetings, and travel arrangements.
• Prepare correspondence, reports, presentations, and meeting agendas.
• Screen calls, emails, and inquiries, ensuring timely follow-up.
• Assist with special projects and company initiatives.
• Maintain confidentiality regarding business and personnel matters.

Office Management

• Oversee daily office operations and administrative functions.
• Manage office supplies, equipment, vendors, and service providers.
• Coordinate facility maintenance and office organization.
• Develop, implement, and improve office procedures and workflows.
• Assist with budgeting, expense tracking, and invoice management.
• Plan company meetings, employee events, and client-facing functions.
• Serve as the primary point of contact for general office needs.

Human Resources

• Manage employee onboarding, orientation, and offboarding processes.
• Coordinate recruitment activities including job postings, candidate screening, interview scheduling, and offer preparation.
• Maintain personnel files and employee records.
• Administer benefits enrollment and assist employees with benefits-related questions.
• Support payroll preparation and coordinate with payroll providers.
• Ensure compliance with employment laws, company policies, and workplace regulations.
• Assist managers with performance review processes and employee development initiatives.
• Support employee relations by fostering a positive and collaborative workplace culture.
• Maintain and update employee handbooks, policies, and HR documentation.

Qualifications

Required

• 3-5 years of experience in office administration, executive support, human resources, or business operations.
• Strong organizational and multitasking skills with the ability to manage competing priorities.
• Excellent written and verbal communication skills.
• High level of professionalism, judgment, and discretion.
• Proficiency with Microsoft Office (Outlook, Word, Excel, PowerPoint).
• Ability to work independently with minimal supervision.

Preferred

• Bachelor's degree in Business Administration, Human Resources, or a related field.
• Experience supporting a small business, professional services firm, or entrepreneurial organization.
• Knowledge of payroll, benefits administration, and HR compliance.
• SHRM-CP, PHR, or similar HR certification.

Desired Attributes

The successful candidate will be:

• Resourceful and solutions-oriented.
• Comfortable handling a wide variety of responsibilities.
• Highly organized with exceptional attention to detail.
• Approachable, professional, and service-focused.
• Adaptable and able to shift priorities as business needs evolve.
• Committed to maintaining confidentiality and building trust across the organization.

Why This Role Matters

• As a key member of our small business team, this position plays a critical role in supporting leadership, enhancing employee experience, and ensuring efficient day-to-day operations. The Office Manager / Executive Assistant / Human Resources Manager serves as a trusted partner who helps keep the business organized, compliant, and positioned for growth.