Office Manager

GeoTechnologies, Inc.; Raleigh (NC); On-site; USD 50,000 - 80,000; Full time

Job summary

An established industry player is seeking a talented Office Administrator to oversee daily operations and HR functions. This pivotal role requires a proactive leader with over 7 years of experience in office management, capable of fostering a positive work environment and ensuring compliance with HR policies. The ideal candidate will demonstrate strong problem-solving skills and the ability to manage multiple priorities in a dynamic setting. Join a company that values work-life balance and offers competitive benefits, including medical, dental, and potential ownership opportunities.

Benefits

Medical Insurance

Dental Insurance

Vision Insurance

401(k)

Competitive PTO Package

Casual Team Environment

Qualifications

• 7+ years of experience as an Office Administrator or Manager.
• Ability to read and interpret financial statements.
• Experience in a professional services environment preferred.

Responsibilities

• Oversee all office operations and HR functions.
• Maintain a positive work environment for 40+ employees.
• Manage vendor relationships and procurement processes.

Skills

Office Administration

Human Resources Management

Financial Analysis

Leadership

Problem Solving

Communication

Multi-tasking

Education

Bachelor's in Business Administration

HR Certification

Job description

GeoTechnologies, Inc., is an employee-owned engineering consulting firm based in Raleigh, NC. We specialize in geotechnical engineering working on a variety of projects, both large and small across all industries and project types, public and private. Our commitment to excellence has earned us a reputation for delivering high-quality geotechnical engineering services. GeoTechnologies is seeking a talented and dedicated Office Administrator who will play a critical role in managing and optimizing the overall business operations of the company.

Overview

The Office Manager is responsible for the day-to-day activities of the business and is a strategic part of the company’s overall operation, working closely with the principal owners of the firm. They will oversee all office operations and must be adaptable and have sound judgement in a multi-tasking environment. This role will provide leadership and guidance to the organization’s HR operations and provide assistance in the financial oversight of the business.

Responsibilities

• Oversee all office operations
• Maintain a professional and positive work environment by facilitating effective communication and information sharing among 40+ employees
• Oversee all Human Resource functions including benefits administration, compensation, employee relations, and compliance
• Set, enforce, and evaluate legally compliant human resources policies, procedures, and best practices
• Oversee the company payroll process, managing a third party vendor
• Assist in gathering and analyzing financial information for business decision making
• Handle vendor relationships and procurement processes
• Primary contact for company safety including on-going compliance and monitoring of safety policies and procedures
• Maintain company website
• Oversee IT functions
• Plan and organize company events and team-building activities
• Manage administrative support staff of three (3)

Ideal Candidate

• 7+ years proven experience as an Office Administrator / Manager
• BS in Business Administration, Human Resources, or related field preferred
• HR certification or proven on-going participation in HR activities to stay abreast of changes and best practices in the industry
• Work experience in a professional services environment, construction, or other related field strongly preferred
• Ability to read and interpret financial statements and other data - accounting / bookkeeping experience a plus!
• Ability to multitask; flexible in prioritizing and dealing with competing simultaneous demands
• Serve as an example of positivity when faced with workplace challenges
• Proactive in anticipating potential problems and providing solutions
• Proven leadership and decision-making skills; ability to offer problem-solving guidance and help others find effective solutions
• Discretion in handling confidential information
• Leads and manages with a strategic mindset

Compensation and Benefits

• Competitive pay based on experience and qualifications
• Company benefits including medical, dental, vision, short-term disability, and life insurance
• Potential eligibility for company ownership buy-in
• 401(k)
• Competitive PTO package (including 9 paid calendar holidays)
• Casual, team environment focused on work-life balance!

GeoTechnologies Inc. is an Equal Opportunity Employer. It is company policy not to discriminate against any applicant for employment, or any employee because of age, color, sex, disability, national origin, race, religion, or veteran status. Compensation ranges for this position are general ranges based on market rate, exact compensation offered is evaluated based on individual candidate experience.