Office Manager

Alvarez and Marsal; United States; Remote; USD 60,000 - 90,000; Full time

Job summary

An established industry player is seeking a detail-oriented Office Manager to oversee daily administrative operations in their Bangalore office. This role involves ensuring efficient office operations, managing vendor relationships, and maintaining a safe and compliant working environment. The ideal candidate will have strong organizational skills, a proactive attitude, and the ability to lead a small team. This is a fantastic opportunity to contribute to an organization that values operational excellence and employee support.

Qualifications

• 8-12 years of experience in administration or facilities management.
• Strong organizational and time management skills are essential.

Responsibilities

• Manage daily administrative operations and oversee facility management.
• Coordinate with vendors and ensure compliance with internal policies.

Skills

Organizational Skills

Time Management

Vendor Management

Communication Skills

Problem-Solving

Education

Bachelor’s Degree in Business Administration

MBA

Tools

MS Office Suite

Job description

Description

Who are we looking for?

We are seeking a detail-oriented and proactive Office Manager to oversee and manage the day-to-day administrative operations of the organization for Bangalore office. The ideal candidate will ensure efficient office operations, vendor management, facility maintenance, compliance with administrative policies, and coordination among departments.

Key Responsibilities:

• Manage and supervise daily administrative operations, including office maintenance, supplies, and logistics.
• Oversee facility management and ensure a safe, clean, and efficient working environment.
• Coordinate with external vendors and service providers, including housekeeping, security, travel, and catering services.
• Monitor and manage budgets related to administrative expenses.
• Maintain records of administrative activities, contracts, and other essential documentation.
• Ensure compliance with internal policies and regulatory requirements.
• Support in organizing company events, meetings, and conferences.
• Handle travel arrangements and accommodations for employees and guests.
• Coordinate with HR and IT teams for new joiner support (desk setup, ID cards, etc.).
• Lead and mentor a small team of administrative staff, ensuring high performance and accountability.
• Manage employee transportation services, including cab operations and vendor coordination.
• Oversee facility support functions such as security, housekeeping, pantry/cafeteria services, and asset management.
• Ensure timely repair and maintenance of infrastructure and office equipment.
• Implement and monitor PPM (Preventive Planned Maintenance) schedules for critical systems such as UPS, LT panels, server room air conditioning, and other HVAC systems.
• Maintain operational efficiency and safety compliance across all support services.
• Handle vendor management, contract negotiations, and service level adherence.
• Respond promptly to facility-related issues and ensure minimal disruption to business operations.

Requirements:

• Bachelor’s degree in business administration or a related field; MBA preferred.
• 8 - 12 years of experience in administration or facilities management, with at least 2 years in a managerial role.
• Strong organizational and time management skills.
• Excellent written and verbal communication abilities.
• Proficient in MS Office Suite (Excel, Word, PowerPoint).
• Ability to multitask and prioritize effectively in a fast-paced environment.
• Experience in vendor management and budgeting is a plus.

Preferred Attributes:

• Strong leadership and interpersonal skills.
• High level of professionalism and discretion.
• Problem-solving attitude with attention to detail.