Office Manager – Restoration & Construction

Confidential Careers; Raleigh (NC); On-site; USD 42,000 - 60,000; Full time

Job summary

Confidential Careers is seeking an experienced Office Manager in Raleigh to support day-to-day operations. The role requires coordinating with project teams, customers, vendors, and leadership in a fast-paced environment.

The ideal candidate has 3+ years in office management or related fields and experience in construction, facilities, or property management. Proficiency with Microsoft Office and Excel is essential.

Qualifications

• 3+ years in office management, administrative, or operations roles.
• Experience in construction, facilities, property management, or related service industry.
• Strong organizational and time-management skills with multitasking ability.
• Excellent written and verbal communication skills.
• Attention to detail and follow-through.
• Comfort with invoices, budgets, project documentation, and financial information.
• Proficiency with Microsoft Office, Excel, and common business software.

Responsibilities

• Manage daily office operations and provide administrative support to project and operations teams.
• Coordinate communication between project managers, field personnel, customers, vendors, and subcontractors.
• Assist with project documentation, invoicing, purchase orders, work orders, contracts, and other administrative processes.
• Maintain accurate project records and ensure documentation is complete and organized.
• Assist with accounts payable/receivable, billing, collections, and invoice tracking.
• Support project managers with scheduling, reporting, documentation, and customer communications.
• Track project information, deadlines, outstanding items, and administrative deliverables.
• Assist with vendor and subcontractor onboarding and documentation.

Skills

Office management

Organizational skills

Time management

Written and verbal communication

Attention to detail

Budget/Invoices

Independent but collaborative

Tools

Microsoft Office

Excel

Job description

An established company is seeking an experienced Office Manager to support day-to-day office operations in its Raleigh market.

This is a hands-on role for an organized, proactive professional who can manage multiple priorities while supporting project teams, customers, vendors, subcontractors, and leadership. The ideal candidate has experience in construction, property management, facilities, or another project-based service industry and is comfortable working in a fast-paced environment.

Key Responsibilities

• Manage daily office operations and provide administrative support to project and operations teams.
• Coordinate communication between project managers, field personnel, customers, vendors, and subcontractors.
• Assist with project documentation, invoicing, purchase orders, work orders, contracts, and other administrative processes.
• Maintain accurate project records and ensure documentation is complete and organized.
• Assist with accounts payable, accounts receivable, billing, collections, and invoice tracking.
• Support project managers with scheduling, reporting, documentation, and customer communications.
• Track project information, deadlines, outstanding items, and administrative deliverables.
• Assist with vendor and subcontractor onboarding and maintaining required documentation.
• Coordinate meetings, office communications, and internal reporting.
• Serve as a professional first point of contact for customers, vendors, and visitors.
• Help ensure office processes follow company policies and procedures.
• Support leadership with special projects and operational initiatives as needed.

What We’re Looking For

• 3+ years of office management, administrative, or operations experience.
• Experience in construction, facilities, property management, or a related service industry preferred.
• Strong organizational and time-management skills with the ability to manage multiple priorities.
• Excellent written and verbal communication skills.
• Strong attention to detail and follow-through.
• Comfortable working with invoices, budgets, project documentation, and financial information.
• Proficiency with Microsoft Office, Excel, and common business software.
• Ability to work independently while collaborating effectively with project and field teams.
• Professional, dependable, and customer-service-oriented approach.