Executive Assistant

Catapult Employers Association; Raleigh (NC); On-site; USD 70,000 - 90,000; Full time

Benefits offered by this job

Comprehensive health, dental, and view

Paid time off and holidays

Disability Insurance

401K Savings Plan

Employee Recognition Program

Great culture with a collaborative, aw

Job summary

Catapult Employers Association is seeking an Executive Assistant to provide comprehensive administrative and operational support to the CEO and executive team from our Raleigh home office. The role manages calendars, travel, events, and confidential communications, with leadership responsibilities for one administrative direct report.

The ideal candidate builds strong relationships, stays strategic, and uses technology to streamline processes, while adapting to shifting priorities in a dynamic

Qualifications

• 5+ years supporting senior executives or high-level admin role.
• Proficient in Microsoft 365 suite including Outlook, Excel, Word, PowerPoint, SharePoint.
• Expert calendar management and travel arrangements for executives.
• Experience with Teams, Zoom, Webex for meetings; scheduling and recording.
• Experience with SharePoint, OneDrive and electronic file management.
• Strong internet navigation and research skills.
• Knowledge of Copilot and AI productivity tools.
• Ability to learn new technologies and adapt to changing platforms.
• Experience with expense administration and confidential executive support.
• Ability to prepare accurate reports and reconciliations.
• Excellent written and verbal communication and business correspondence.

Responsibilities

• Work closely with the CEO to understand priorities and align the executive team.
• Provide administrative support to the Chairman, CFO, and senior leaders.
• Manage complex calendars, schedule meetings, and coordinate board sessions.
• Handle confidential communications with sound judgment.
• Answer calls, route messages, and support communications.
• Prepare/edit critical correspondence, minutes, and executive documents.
• Prepare agendas, take notes, and draft follow-up reports.
• Prepare expense reports and assist with budget tracking.
• Maintain organizational charts, calendars, and internal portals.
• Manage office supplies and vendor relationships; optimize costs.
• Organize onsite and offsite events and executive travel arrangements.
• Support HR initiatives and employee recognition events.
• Oversee travel program and credit card reconciliation/reporting.
• Coordinate registration for industry conventions and trade shows.
• Run business errands and provide cross-functional support as needed.
• Complete any additional assigned projects.
• Provide leadership and support to one administrative direct report.

Skills

5+ years executive support

Advanced Microsoft 365

Calendar management

Virtual meeting tech (Teams/Zoom/Webex

Communication skills

Discretion / confidentiality

Budget tracking / expense reports

Education

Bachelor's degree preferred

Tools

SharePoint

OneDrive

Copilot AI tools

Microsoft Teams

Job description

Note: At Catapult, we're partnering with our client to identify an exceptional Executive Assistant to join their team.

SUMMARY:

We're seeking a seasoned Executive Assistant with a strong work ethic to add value, providing comprehensive administrative and operational support to the CEO and other executive team members. This trusted role manages executive priorities, confidential communications, governance support, company events, travel, office operations, and selected accounting responsibilities for affiliated companies. You will also provide leadership and support to one direct administrative report.

The ideal candidate is a strong relationship-builder with excellent interpersonal skills, a strategic mindset, and a knack for solving problems while keeping sight of both the big picture and the finer details. Proactive, resourceful, and thrive in dynamic environments, remaining calm under pressure and adapt as priorities shift. Success in this role also requires strong technical proficiency and a genuine enthusiasm for leveraging technology to improve efficiency, streamline processes, and support executive success.

Now that's a pretty amazing job, right? So what are you waiting for – come join our growing team at our home office in Raleigh!

Travel: There is minimal travel associated with this role.

RESPONSIBILITIES:

• Work closely with the CEO to understand Company priorities, to align executive team, and to ensure timely completion of strategic commitments and projects.
• Provide administrative support to the Chairman and CFO and assist vice presidents and other senior leaders including General Managers and Directors.
• Manage complex executive calendars, schedule meetings, coordinate logistics for Board and leadership sessions and anticipate preparation and follow-up needs.
• Handle confidential correspondence, information and communications with sound judgement and professionalism.
• Answer and route phone calls, take / relay messages, support faxes and communications.
• Prepare / edit critical correspondence, corporate minutes and executive-level documents.
• Prepare agendas, take detailed meeting notes, and draft follow-up reports.
• Prepare expense reports and assist with budget tracking.
• Maintain organizational charts, calendars, and internal portals.
• Manage office supply accounts for all offices, manage vendor relationships and monitor purchasing and office supply accounts to support cost efficiency and to optimize costs.
• Help maintain stocked, orderly, and meeting-ready conference rooms.
• Organize onsite and offsite company events, functions, and executive travel arrangements.
• Support HR initiatives, employee appreciation events, and award nominations.
• Oversee Company's travel program and credit card reconciliation / reporting.
• Coordinate registration, hotel, and travel for industry conventions and trade shows.
• Run business errands and provide cross-functional support as needed.
• Complete any additional assigned projects.
• Provide leadership and support to one administrative direct report.

MINIMUM QUALIFICATIONS:

• 5+ years of experience supporting senior executives or serving in a high-level administrative role.
• Advanced proficiency in Microsoft 365 applications, including Excel, Word, Outlook, Teams, One Note, PowerPoint, and SharePoint.
• Expert-level calendar management utilizing Outlook and coordinating executive travel arrangements.
• Demonstrable experience with virtual meeting technologies, including Microsoft Teams, Zoom, and Webex, including meeting scheduling, recording, attendee management, and presentation support.
• Experience using collaboration and document management platforms such as SharePoint, OneDrive and electronic file management systems.
• Internet navigation skills and research skills.
• Knowledge of Microsoft Copilot, AI tools, and emerging workplace productivity technologies.
• Aptitude to learn new technologies and adapt to changing digital platforms and business systems.
• Experience with expense administration, and confidential executive support.
• Ability to prepare accurate reports, reconciliations, and supporting documentation.
• Excellent written and verbal communication, proofreading, and business correspondence skills.

PREFERRED QUALIFICATIONS:

• Bachelor's degree preferred.

Core Competencies & Behaviors:

Team-Oriented: Works collaboratively, earns trust, and builds strong relationships

Communication: Open, honest, and clear; actively listens and keeps stakeholders informed

Values-Driven: Supports, promotes, and models Respect, Passion, Leadership, Excellence ... always with Unyielding Integrity) A strong work ethic and commitment to the Company.

Customer Focus: Treats internal and external partners as valued stakeholders

Adaptability: Handles shifting priorities with professionalism and calm under pressure

Perks and Benefits

• Comprehensive health, dental, and vision insurance
• Paid time off and holidays
• Disability Insurance
• 401K Savings Plan
• Employee Recognition Program
• Great culture with a collaborative, values-driven work environment